Dynamic Office Coordinator for Guest Experience & Events

Manning Personnel Group, Inc.; Waltham (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Manning Personnel Group, Inc. in Waltham, MA is seeking an Office Coordinator to support a growing team and ensure smooth daily operations. You will provide a professional front-desk presence, assist with administrative tasks, and help coordinate travel and meetings.

The ideal candidate is highly organized, communicates effectively, and is proficient in Microsoft Office, able to manage multiple priorities in a fast-paced environment.

Qualifications

• Bachelor's degree or relevant experience in an administrative support role.
• Excellent written and verbal communication skills.
• Highly organized and detail oriented in a fast-paced office.

Responsibilities

• Administrative duties including filing, printing, faxing, copying, scanning, and shredding.
• Process expense reports and manage kitchen and office supplies.
• Arrange travel for non-management team members.
• Serve as the face and voice of the company.
• Maintain and stock the kitchen and office supply room.
• Sort mail and distribute to employees daily.
• Manage calendars for conference rooms; set up calls and GoToMeeting.
• Coordinate outside guest seminars and meetings, including room setup.
• Assist with weekly company socials and events.
• Support HR with coordinating candidate visits and travel.

Skills

High organization

Excellent communication

Detail oriented

Microsoft Office

Education

Bachelor's degree or relevant experience

Tools

Microsoft Office

Job description

Manning Personnel Group, Inc. in Waltham, MA is seeking an Office Coordinator to support a growing team and ensure smooth daily operations. You will provide a professional front-desk presence, assist with administrative tasks, and help coordinate travel and meetings.

The ideal candidate is highly organized, communicates effectively, and is proficient in Microsoft Office, able to manage multiple priorities in a fast-paced environment.