Department Coordinator

Adecco; Bedford (MA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Commuter benefits

401K plan

Paid leave

Job summary

Adecco is assisting a Bedford, MA manufacturer in filling an experienced Administrative Coordinator role. This temporary position offers potential for permanent placement for the right candidate.

You will provide high-level administrative support to department leadership, coordinate day-to-day office functions, onboarding, contractor documentation, meetings, projects, and departmental processes. Responsibilities include supporting Vice Presidents, managing calendars, travel, filing, and

Qualifications

• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Previous administrative, office coordination, or executive support experience preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• Proactive, detail-oriented, and comfortable working independently.

Responsibilities

• Provide administrative and executive support to department Vice President(s) and other leadership team members.
• Coordinate calendars, meetings, travel arrangements, phone coverage, filing, correspondence, and document distribution.
• Develop and improve administrative processes to increase departmental efficiency.
• Assist with general office management, including ordering supplies, managing mail, coordinating office equipment, and working with internal departments or outside vendors.
• Coordinate new-hire onboarding, including workspace preparation, training schedules, equipment procurement, and related administrative needs.
• Maintain contractor documentation, including agency agreements, timecards, purchase orders, training records, and invoice verification.
• Maintain employee and departmental records, including training and personnel files.
• Coordinate departmental meetings, luncheons, outings, off-site meetings, and special events.
• Partner with Payroll, Human Resources, Facilities, Accounting, and other departments to resolve administrative or employee-related issues.
• Provide administrative and project support for departmental initiatives as needed.
• Maintain product development and project files.
• Identify opportunities to streamline processes and improve accuracy and efficiency.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Administrative coordination

Tools

Office equipment

Job description

Adecco is currently assisting a leading manufacturer in Bedford, MA with the hiring of an experienced Administrative Coordinator. This is a temporary opportunity with the possibility of becoming permanent for the right candidate.

This position will provide high-level administrative support to department leadership while coordinating day-to-day office functions, employee onboarding, contractor documentation, meetings, projects, and departmental processes.

Pay: $30.00–$40.00 per hour
Schedule: Full-Time
Location: Bedford, MA
Job Title: Department Coordinator

Responsibilities Include:

• Provide administrative and executive support to department Vice President(s) and other leadership team members.

• Coordinate calendars, meetings, travel arrangements, phone coverage, filing, correspondence, and document distribution.

• Develop and improve administrative processes to increase departmental efficiency.

• Assist with general office management, including ordering supplies, managing mail, coordinating office equipment, and working with internal departments or outside vendors.

• Coordinate new-hire onboarding, including workspace preparation, training schedules, equipment procurement, and related administrative needs.

• Maintain contractor documentation, including agency agreements, timecards, purchase orders, training records, and invoice verification.

• Maintain employee and departmental records, including training and personnel files.

• Coordinate departmental meetings, luncheons, outings, off-site meetings, and special events.

• Partner with Payroll, Human Resources, Facilities, Accounting, and other departments to resolve administrative or employee-related issues.

• Provide administrative and project support for departmental initiatives as needed.

• Maintain product development and project files.

• Identify opportunities to streamline processes and improve accuracy and efficiency.

Qualifications Include:

• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

• Previous administrative, office coordination, or executive support experience preferred.

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to manage multiple priorities.

• Proactive, detail-oriented, and comfortable working independently.

• Ability to interact professionally with employees, leadership, vendors, and other departments.

• Positive, enthusiastic attitude and strong problem-solving skills.

Pay Details: $30.00 to $40.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.