Executive Administrative Coordinator — Library Leadership

University of Virginia; Charlottesville (VA); On-site; USD 26,000 - 34,000; Full time

Job summary

The University of Virginia Library in Charlottesville, Virginia, is seeking an Intermediate Administrative Assistant to provide high-level clerical and administrative support to the Senior Leadership team and the Executive Assistant to the Dean of Libraries. This on-site role focuses on coordinating travel, meetings, data preparation, correspondence, and records management with discretion.

The position requires a High School Diploma or equivalent and at least 1 year of relevant experience, with

Qualifications

• High School Diploma or equivalent required.
• 1+ year of relevant experience required.
• Associate’s degree preferred.
• Experience supporting executives or senior leaders is a plus.

Responsibilities

• Provide advanced administrative coordination to support office operations and special projects.
• Arrange business travel, coordinate meetings, and support agenda management and expense tracking.
• Compile data for preparation and editing for senior leaders.
• Review and answer correspondence, screen callers and visitors, and handle confidential matters.
• Manage electronic files and produce reports.
• Serve as the point of contact for facility, equipment, or service calls.
• Organize meetings and materials for special events.
• Use a business intelligence platform and MS Office applications to monitor accounts and prepare expense reports.

Skills

Administrative support

Calendar management

Travel coordination

MS Office

Education

High School Diploma or equivalent

Associate’s degree

Tools

Confluence

MS Office

Job description

The University of Virginia Library in Charlottesville, Virginia, is seeking an Intermediate Administrative Assistant to provide high-level clerical and administrative support to the Senior Leadership team and the Executive Assistant to the Dean of Libraries. This on-site role focuses on coordinating travel, meetings, data preparation, correspondence, and records management with discretion.

The position requires a High School Diploma or equivalent and at least 1 year of relevant experience, with