Executive Assistant to the Dean -- University of Utah Library

Greater Western Library Alliance Inc; Salt Lake City (UT); On-site; USD 60,000 - 80,000; Full time

Job summary

University of Utah Library seeks an Executive Assistant to the Dean to provide high-level administrative and project support to the Dean of Libraries and leadership team.

The role involves complex calendaring, meeting logistics, and coordinating faculty annual reviews, promotions, and tenure processes. The Executive Assistant serves as a key liaison with internal departments and external stakeholders, handling sensitive information with discretion.

Qualifications

• Demonstrated experience providing high-level administrative support.
• Ability to manage confidential information with discretion.

Responsibilities

• Provide executive-level administrative and operational support to the Dean of Libraries.
• Coordinate complex calendars, meeting logistics, and travel arrangements.
• Assist with faculty annual reviews, promotions, and tenure processes.
• Liaise with internal departments and external stakeholders on behalf of the Dean.

Skills

Calendaring

Meeting coordination

Project management

Communication

Tools

Office suite

Job description

Executive Assistant to the Dean -- University of Utah Library

Post date: August 4 , 2026

This position presents an opportunity for an administrative professional to work in a highly collaborative, mission-driven organization and contribute to a broad range of student-, faculty-, and community-centered initiatives. The Executive Assistant provides high-level administrative, operational, and project support to the Alice Sheets Marriott Dean of Libraries as well as to additional members of the J.Willard Marriott Library’s leadership team. This includes complex calendaring, meeting logistics, and project management. This position will be responsible for managing the administrative aspects of the faculty annual review and promotion and tenure processes. The Executive Assistant position requires substantial independent coordination and organization abilities and excellent communication skills, as well as the ability to manage sensitive and confidential information. This role serves as a representative of the Dean to both internal and external stakeholders and as a liaison between the Dean’s office and many different administrative and academic campus departments.

This position is required to work on campus full-time. Telecommuting will only be authorized for occasional/exceptional circumstances.

We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.

The University will not sponsor a work visa for this position