Administrative & Finance Coordinator – Department Operations

Commonwealth of VA Careers; Charlottesville (VA); On-site; USD 40,000 - 56,000; Full time

Job summary

University of Virginia in Charlottesville seeks an Intermediate Administrative Coordinator to support the department chair, administrator, and faculty. Responsibilities include administrative management, travel scheduling, HR support, and maintaining electronic files and the department website.

This is a non-exempt, on-site position based in Charlottesville, VA. The role requires at least 1 year of relevant experience and a high school diploma, with duties spanning office operations, event

Qualifications

• High School Diploma or equivalent is required.
• 1+ year of relevant experience in administrative support.
• Ability to coordinate travel and meetings and manage calendars.
• Strong communication and customer service skills.

Responsibilities

• Provide accurate and timely administrative support to the chair and department.
• Coordinate travel, meetings, and calendar blocking for faculty and staff.
• Assist HR responsibilities and liaise with recruiters and immigration offices as needed.
• Support events, seminars, and department activities; maintain the department website.

Skills

Administrative support

Scheduling

Travel coordination

Customer service

HR liaison

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

University of Virginia in Charlottesville seeks an Intermediate Administrative Coordinator to support the department chair, administrator, and faculty. Responsibilities include administrative management, travel scheduling, HR support, and maintaining electronic files and the department website.

This is a non-exempt, on-site position based in Charlottesville, VA. The role requires at least 1 year of relevant experience and a high school diploma, with duties spanning office operations, event