Administrative Coordinator - FP Peds Admin Passthrough

UNC Health; Chapel Hill (NC); Hybrid; USD 29,000 - 41,000; Full time

Job summary

UNC Health in Chapel Hill, NC is seeking an administrative professional for a day shift (M-F) in a hybrid role. The position supports a program or administrative official by handling calendars, meetings, travel, and project-related activities while ensuring efficient workflows and confidentiality.

Responsibilities include managing complex schedules, preparing meetings, coordinating travel, and tracking deadlines. The role requires 3 years of clerical experience and a high school diploma.

Qualifications

• Three (3) years of clerical or administrative experience.
• If Bachelor’s degree, one (1) year of clerical or administrative experience.
• If Associate’s degree, two (2) years of clerical or administrative experience.

Responsibilities

• Manages complex executive calendar and scheduling activities, prioritizing competing demands, resolving scheduling conflicts, and coordinating meetings, interviews, and leadership engagements.
• Provides comprehensive administrative support to division chief, including calendar management, meeting preparation, travel coordination, request triage, and monitoring of commitments, deadlines, and deliverables.
• Develops, implements, and maintains administrative processes and workflows to ensure efficient tracking of meeting requests, deadlines, action items, and follow-up activities.
• Coordinates administrative operations for strategic initiatives and divisional programs, including scheduling, event planning, travel arrangements, and project-related activities.
• Manages meeting, travel, and event logistics, including itinerary development, accommodations, expense reimbursement processing, and related administrative support.
• Plans and coordinates division events and special programs, overseeing logistics, budget tracking, financial reconciliation, and participant communications to ensure successful execution.
• Provides operational and administrative support to the Division Administrator, assisting with special projects and/or requests as they relate to the Division Chief, and other functions as assigned.

Skills

Organizational skills

Calendar management

Communication skills

Discretion and confidentiality

Attention to detail

Education

High school diploma or GED

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

This is a day shift (M-F) hybrid position.

Summary: Performs a variety of administrative functions in support of a program or an administrative official in carrying out departmental financial and operating procedures and/or a program's administrative activities.

Responsibilities:

1. Manages complex executive calendar and scheduling activities, prioritizing competing demands, resolving scheduling conflicts, and coordinating meetings, interviews, and leadership engagements.
2. Provides comprehensive administrative support to division chief, including calendar management, meeting preparation, travel coordination, request triage, and monitoring of commitments, deadlines, and deliverables.
3. Develops, implements, and maintains administrative processes and workflows to ensure efficient tracking of meeting requests, deadlines, action items, and follow-up activities.
4. Coordinates administrative operations for strategic initiatives and divisional programs, including scheduling, event planning, travel arrangements, and project-related activities.
5. Manages meeting, travel, and event logistics, including itinerary development, accommodations, expense reimbursement processing, and related administrative support.
6. Plans and coordinates division events and special programs, overseeing logistics, budget tracking, financial reconciliation, and participant communications to ensure successful execution.
7. Provides operational and administrative support to the Division Administrator, assisting with special projects and/or requests as they relate to the Division Chief, and other functions as assigned.

Other Information

Education Requirements

• High school diploma or GED required; higher-level degree may satisfy this requirement.

Licensure/Certification Requirements

• No licensure or certification required.

Professional Experience Requirements

• Three (3) years of clerical or administrative experience.
• If Bachelor's degree, one (1) year ofclerical or administrative experience.
• If Associate's degree, two (2)years of clerical or administrative experience.

Knowledge/Skills/and Abilities Requirements

• Exceptional organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Advanced calendar management and scheduling skills, including coordination of complex meetings and leadership activities.
• Strong verbal and written communication skills with the ability to interact effectively with diverse stakeholders.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion. Strong attention to detail and accuracy in managing administrative processes, logistics, and documentation.

Job Details

Legal Employer: STATE

Entity: UNC Faculty Physicians

Organization Unit: FP Peds Admin Passthrough

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range:$20.74 - $29.52 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Hybrid

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities.