Administrative Coordinator - FP Peds Admin Passthrough

UNC Health; North Carolina; Hybrid; USD 29.000 - 41.000; Vollzeit

Zusammenfassung

UNC Health in Chapel Hill, NC, is seeking an experienced administrative professional to support a division chief and program operations in a hybrid, full-time capacity. The role emphasizes calendar management, travel coordination, and professional communication to ensure efficient administration.

Responsibilities include scheduling meetings, preparing materials, coordinating logistics, tracking deadlines, and maintaining processes for action items and follow-ups across division programs.

Qualifikationen

• Three (3) years of clerical or administrative experience.
• If Bachelor's degree, one (1) year of clerical or administrative experience.
• If Associate's degree, two (2) years of clerical or administrative experience.

Aufgaben

• Manages complex executive calendar and scheduling activities, prioritizing competing demands, resolving scheduling conflicts, and coordinating meetings, interviews, and leadership engagements.
• Provides comprehensive administrative support to division chief, including calendar management, meeting preparation, travel coordination, request triage, and monitoring of commitments, deadlines, and deliverables.
• Develops, implements, and maintains administrative processes and workflows to ensure efficient tracking of meeting requests, deadlines, action items, and follow-up activities.
• Coordinates administrative operations for strategic initiatives and divisional programs, including scheduling, event planning, travel arrangements, and project-related activities.
• Manages meeting, travel, and event logistics, including itinerary development, accommodations, expense reimbursement processing, and related administrative support.
• Plans and coordinates division events and special programs, overseeing logistics, budget tracking, financial reconciliation, and participant communications to ensure successful execution.
• Provides operational and administrative support to the Division Administrator, assisting with special projects and/or requests as they relate to the Division Chief, and other functions as assigned.

Kenntnisse

Calendar management

Administrative support

Verbal & written communication

Confidentiality

Organization

Ausbildung

High School Diploma or GED

Jobbeschreibung

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

This is a day shift (M-F) hybrid position.

Summary

Performs a variety of administrative functions in support of a program or an administrative official in carrying out departmental financial and operating procedures and/or a program's administrative activities.

Responsibilities

• Manages complex executive calendar and scheduling activities, prioritizing competing demands, resolving scheduling conflicts, and coordinating meetings, interviews, and leadership engagements.
• Provides comprehensive administrative support to division chief, including calendar management, meeting preparation, travel coordination, request triage, and monitoring of commitments, deadlines, and deliverables.
• Develops, implements, and maintains administrative processes and workflows to ensure efficient tracking of meeting requests, deadlines, action items, and follow-up activities.
• Coordinates administrative operations for strategic initiatives and divisional programs, including scheduling, event planning, travel arrangements, and project-related activities.
• Manages meeting, travel, and event logistics, including itinerary development, accommodations, expense reimbursement processing, and related administrative support.
• Plans and coordinates division events and special programs, overseeing logistics, budget tracking, financial reconciliation, and participant communications to ensure successful execution.
• Provides operational and administrative support to the Division Administrator, assisting with special projects and/or requests as they relate to the Division Chief, and other functions as assigned.

Other Information

Other Information

Education Requirements

• High school diploma or GED required; higher-level degree may satisfy this requirement.

Licensure/Certification Requirements

• No licensure or certification required.

Professional Experience Requirements

• Three (3) years of clerical or administrative experience.
• If Bachelor's degree, one (1) year of clerical or administrative experience.
• If Associate's degree, two (2) years of clerical or administrative experience.

Knowledge/Skills/and Abilities Requirements

• Exceptional organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Advanced calendar management and scheduling skills, including coordination of complex meetings and leadership activities.
• Strong verbal and written communication skills with the ability to interact effectively with diverse stakeholders.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion. Strong attention to detail and accuracy in managing administrative processes, logistics, and documentation.

Job Details

Legal Employer: STATE
Entity: UNC Faculty Physicians
Organization Unit: FP Peds Admin Passthrough
Work Type: Full Time
Standard Hours Per Week: 40.00
Salary Range: $20.74 - $29.52 per hour (Hiring Range)
Pay offers are determined by experience and internal equity
Work Assignment Type: Hybrid
Work Schedule: Day Job
Location of Job: US:NC:Chapel Hill
Exempt From Overtime: Exempt: No
This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.
Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.
UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities.