Executive Administrative Coordinator - Healthcare

Brigham and Women's Hospital; Boston (MA); On-site; USD 29,000 - 41,000; Full time

Job summary

The Brigham and Women's Hospital, Inc. is seeking a high-level administrative professional to support the executive and management teams at our Boston campus. This role manages schedules, coordinates meetings, handles correspondence, and performs clerical duties to ensure efficient operations.

The position may lead junior staff and requires professional demeanor. Ideal candidates will have extensive experience in healthcare administration, strong Microsoft Office skills, and the ability to

Qualifications

• High School Diploma or equivalent required; Associate’s degree preferred or equivalent work experience.
• 5-7 years of administrative experience required in healthcare settings.
• Experience supporting senior-level staff is preferred (1-2 years).

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including agendas and minutes.
• Coordinate with IT for technical support and equipment needs.
• Assist in planning and execution of special projects and events.
• Monitor project timelines and deadlines.

Skills

Microsoft Office

Communication skills

Organizational skills

Independent work

Education

High School Diploma

Associate degree preferred

Job description

The Brigham and Women's Hospital, Inc. is seeking a high-level administrative professional to support the executive and management teams at our Boston campus. This role manages schedules, coordinates meetings, handles correspondence, and performs clerical duties to ensure efficient operations.

The position may lead junior staff and requires professional demeanor. Ideal candidates will have extensive experience in healthcare administration, strong Microsoft Office skills, and the ability to