Executive Admin & Office Operations Lead

Mass General Brigham; Boston (MA); On-site; USD 29,000 - 41,000; Full time

Job summary

Mass General Brigham is seeking an experienced administrative professional to support senior executives at The Brigham and Women's Hospital. The role focuses on managing schedules, coordinating meetings, and handling communications to ensure smooth office operations.

Responsibilities include document prep, travel arrangements, and coordinating with IT and facilities. A strong background in healthcare administration is preferred, with 5–7 years of experience in similar roles.

Qualifications

• Experience providing high-level administrative support to executives.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including agendas, minutes, and action items.
• Arrange logistics for meetings, including room bookings and catering.
• Serve as primary contact between executives and stakeholders.
• Draft and distribute memos and notices as directed.
• Oversee office supplies and equipment maintenance.
• Coordinate with IT for technical support needs.
• Assist in planning and execution of special projects and events.
• Monitor project timelines and deadlines.

Skills

Administrative support

Scheduling

Communication

Healthcare familiarity

Education

High School Diploma or equivalent

Associate’s degree in business administration or related field preferred

Job description

Mass General Brigham is seeking an experienced administrative professional to support senior executives at The Brigham and Women's Hospital. The role focuses on managing schedules, coordinating meetings, and handling communications to ensure smooth office operations.

Responsibilities include document prep, travel arrangements, and coordinating with IT and facilities. A strong background in healthcare administration is preferred, with 5–7 years of experience in similar roles.