Adminstrative Coordinator

Initial Therapeutics, Inc.; Thousand Oaks (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Amgen in Thousand Oaks, CA seeks an Administrative Coordinator to provide high-level administrative support to Associate VP, Executive Directors and cross-functional teams within the Drug Product Organization. The role requires exceptional organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

You will partner with internal stakeholders and external collaborators to ensure seamless operations.

Qualifications

• Associates degree and 2 years of administrative experience OR
• 2 years in a technical school setting with hands-on experience OR
• High school diploma / GED and 4 years of administrative experience

Responsibilities

• Manage complex calendars for multiple Executive Directors, with focus on efficient time utilization and scheduling across time zones.
• Coordinate travel logistics including flights, hotels, ground transportation and expense reports.
• Apply and maintain knowledge of Amgen policies related to travel, onsite meetings, purchasing, and administrative support activities.
• Support preparation and scheduling for programs and meetings owned by multiple executives.
• Coordinate logistics for large meetings including room setup, AV support, catering, and onsite/virtual needs.
• Prepare and coordinate team communications, including new-hire announcements and business updates.
• Manage special projects, events, and team-building activities in virtual and face-to-face settings.

Skills

Communication skills

Multi-tasking

Attention to detail

MS Office proficiency

Education

Associates degree + 2 years admin exp

Hands-on experience from technical school

High school diploma/GED + 4 years admin exp

Tools

MS Office

Job description

Join Amgens Mission of Serving Patients

At Amgen, if you feel like youre part of something bigger, its because you are. Our shared missionto serve patients living with serious illnessesdrives all that we do.

Since 1980, weve helped pioneer the world of biotech in our fight against the worlds toughest diseases. With our focus on four therapeutic areas Oncology, Inflammation, General Medicine, and Rare Disease we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity-related conditions. As a member of the Amgen team, youll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, youll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator

What you will do

Lets do this. Lets change the world. In this vital role you will provide comprehensive and high-level administrative support to Associate VP, Executive Directors and cross-functional teams within the Drug Product Organization. This role requires exceptional organizational skills, strong attention to detail, and the ability to handle multiple priorities in a fast-paced, dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities.

• Manage complex calendars for multiple Executive Directors, with a focus on efficient time utilization, resolution of scheduling conflicts, and appropriate executive representation at required forums across multiple time zones.




• Coordinate business travel logistics, including flights, hotels, ground transportation, and timely processing of expense reports.




• Apply and maintain knowledge of Amgen policies and procedures related to travel, onsite meetings, purchasing, and administrative support activities.




• Support preparation and scheduling for programs and meetings owned by multiple executives, including recurring meetings, all-staff meetings, and other large forums.




• Coordinate logistics for large meetings, including room setup, AV support, catering, and related onsite or virtual meeting needs.




• Prepare and coordinate team communications, including new-hire announcements and other business updates.




• Manage and support special projects, event coordination, and team-building activities in both virtual and face-to-face settings.




• Maintain accurate and current distribution lists.




• Maintain accurate and current organizational charts.




• Order office supplies and manage related purchasing activities through MyBuy or other approved systems, as needed.




• Schedule interviews and coordinate related logistics, as needed.




• Demonstrate proficiency in established office technology platforms, including Outlook, Microsoft Teams, Concur, MyBuy, and SharePoint, with a demonstrated interest in adopting emerging AI tools, such as ChatGPT, to improve efficiency, communication, and administrative workflows.




• Manage multiple priorities effectively in a fast-paced, dynamic environment.




• Maintain the highest standards of confidentiality, integrity, and discretion in handling sensitive information.




• Serve as a member of the Drug Product Technologies (DPT) administrative team, working closely with the DPT Executive Assistant to manage administrative tasks and provide backup support as needed.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a go getter with these qualifications

Basic Qualifications:

• Associates degree and 2 years of administrative experience OR




• 2 years in a technical school setting with hands‑on experience OR




• High school diploma / GED and 4 years of administrative experience

Preferred Qualifications:

• Strong attention to detail




• Ability to multi‑task




• Proficiency in MS Office programs




• Excellent verbal and written communication skills.

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well‑being. From our competitive benefits to our collaborative culture, well support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts




• A discretionary annual bonus program, or for field sales representatives, a sales‑based incentive plan




• Stock‑based long‑term incentives




• Award‑winning time‑off plans




• Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies.

careers.amgen.com

In any materials you submit, you may redact or remove age‑identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Sponsorship

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.