Executive Administrative Specialist to Vice Dean (Hybrid)

University of Washington; Seattle (WA); Hybrid; USD 75,000 - 84,000; Full time

Benefits offered by this job

Hybrid work model

Cover letter required

Job summary

The University of Washington is seeking an Administrative Specialist, Assistant to the Vice Dean, to provide confidential, high-level administrative support within the Office of Faculty Affairs. The role manages complex calendars, communications, budgets, and projects while liaising with deans, chairs, faculty, and UW Medicine leaders in a fast-paced academic medical setting.

Hybrid telework is available; two years of experience and a Bachelor’s degree are required, with strong Microsoft 365

Qualifications

• Bachelor's degree in communications, business administration, or a related field with two years of high-level administrative experience.
• Experience supporting senior leaders in a large organization is preferred.
• Proficiency with Microsoft 365 tools and data/survey platforms.

Responsibilities

• Provide high-level administrative support to the Vice Dean and OFA leaders, manage calendars, travel, invoices, and reimbursements.
• Lead scheduling for committees and meetings, prepare agendas, document decisions, and track deadlines.
• Coordinate communications, build databases, manage confidential records, and support recruitment activities as needed.

Skills

Communication skills

Administrative support

Calendar management

Travel coordination

Education

Bachelor's degree in communications, business administration, or a related field

Tools

Microsoft 365 tools (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)

Qualtrics

REDCap

Microsoft Forms

Job description

The University of Washington is seeking an Administrative Specialist, Assistant to the Vice Dean, to provide confidential, high-level administrative support within the Office of Faculty Affairs. The role manages complex calendars, communications, budgets, and projects while liaising with deans, chairs, faculty, and UW Medicine leaders in a fast-paced academic medical setting.

Hybrid telework is available; two years of experience and a Bachelor’s degree are required, with strong Microsoft 365