Senior Administrative Specialist: Exec Support (Hybrid)

University Of Michigan; Ann Arbor (MI); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical coverage

Pension matching

Hybrid work schedule

Job summary

University of Michigan is seeking an Administrative Specialist Senior to provide high-level executive, operational, and strategic administrative support to the Division Chief/Geriatrics Center Director/Associate Dean for Population Science. This role manages complex calendars, coordinates travel, and leads strategic projects within a dynamic academic medical setting.

Hybrid work is available with on-site days in Ann Arbor, plus responsibilities spanning faculty affairs, communications, and

Qualifications

• Bachelor's degree or equivalent; 7+ years high-level administrative experience.
• Executive calendar management, complex travel coordination, meetings prep.
• Superb written/verbal communication; proofreading/editing of executive materials.
• Discretion and integrity with highly sensitive personnel information.
• Experience formatting faculty CVs and NIH-format biosketches for records.
• Proficiency in Microsoft Office Suite, Dropbox and Zoom.

Responsibilities

• Manage a complex, high-volume calendar and scheduling conflicts.
• Prepare briefing materials, agendas and background documents for meetings.
• Coordinate domestic and international travel and related expenses.
• Provide high-level administrative support including editing/manuscripting documents.
• Draft division communications and manage confidential information.

Skills

Executive support

Calendar management

Communication

Discretion

Organization

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Dropbox

Zoom

Job description

University of Michigan is seeking an Administrative Specialist Senior to provide high-level executive, operational, and strategic administrative support to the Division Chief/Geriatrics Center Director/Associate Dean for Population Science. This role manages complex calendars, coordinates travel, and leads strategic projects within a dynamic academic medical setting.

Hybrid work is available with on-site days in Ann Arbor, plus responsibilities spanning faculty affairs, communications, and