ADMINISTRATIVE ASSISTANT (TEMP)

University Of Michigan; Ann Arbor (MI); On-site; USD 25,000 - 39,000; Full time

Job summary

The University of Michigan’s School of Public Health seeks a temporary Administrative Assistant to provide high-level support to the Dean's Office, reporting to the Dean's Executive Assistant and Chief of Staff. This role requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include scheduling, meeting logistics, travel arrangements, document preparation, event support, and handling confidential information.

Qualifications

• Minimum of 3 years of administrative experience supporting senior leaders.
• Strong calendar management and meeting coordination experience.
• Proficiency with Microsoft Office, Google Workspace, and virtual meeting tools.
• Excellent organizational, multitasking, and problem-solving skills.
• Attention to detail and ability to handle confidential information with discretion.
• Proven ability to work independently and collaboratively in a dynamic environment.
• Experience in an academic or higher education setting preferred.

Responsibilities

• Answer and route incoming calls and emails.
• Coordinate meetings and manage scheduling logistics, including Zoom or hybrid meeting details.
• Prepare basic meeting materials (agendas, polls, copies).
• Take and distribute meeting notes or action items.
• Assist with event logistics (room setup, catering, check-in).
• Provide general administrative support for Dean's Office projects and priorities.
• Assist with travel arrangements and travel-related expense documentation.

Skills

Calendar management

Meeting coordination

Microsoft Office

Google Workspace

Communication

Discretion with confidential info

Independent and collaborative work

Tools

Microsoft Office

Google Workspace

Zoom

Job description

The University of Michigan's School of Public Health (SPH) seeks a temporary Administrative Assistant to provide high-level administrative support to the Dean's Office. This role requires professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will work closely with and report directly to the Dean's Executive Assistant and Chief of Staff, providing day-to-day administrative and operational support across Dean's Office priorities.

Responsibilities*

• Answer/route incoming calls and emails
• Coordinate meetings and manage scheduling logistics based on provided direction, including identifying availability, communicating with participants, sending calendar invitations, reserving meeting space, and arranging Zoom or hybrid meeting details
• Prepare basic meeting materials (agendas, meeting polls, copies, Zoom links)
• Take and distribute meeting notes or action items
• Assist with event logistics (room setup, catering coordination, check-in)
• Provide general administrative support for Dean?s Office projects and priorities as assigned
• Assist the Executive Assistant with coordinating travel arrangements, including flights, itineraries, hotels, and ground transportation, as well as travel-related expense documentation, receipts, and reimbursement preparation
• Prepare, edit, and format reports, letters, presentations, and other documents

Required Qualifications*

• Minimum of 3 years of administrative experience supporting senior leaders
• Strong calendar management and meeting coordination experience
• Proficiency with Microsoft Office, Google Workspace, and virtual meeting tools
• Excellent organizational, multitasking, and problem-solving skills
• Demonstrated attention to detail and ability to anticipate needs, follow through on assignments, and manage time-sensitive requests with minimal supervision
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Proven ability to work independently and collaboratively in a dynamic environment
• Experience in an academic or higher education setting preferred

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Additional Information

• This position is on-site. There may be future opportunities for hybrid work. Learn more about the work modes
• This is a full-time, on-site, temporary position that we hope to start immediately and anticipate will run through September 30, 2027

Application Deadline

Job openings are posted for a minimum of seven calendar days.The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.