Executive Assistant for Academic Programs & Events (Hybrid)

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

2:1 retirement match

Job summary

The Department of Human Genetics at Michigan Medicine seeks an Executive Assistant to support the department’s administrative mission by coordinating events, managing complex calendars, and assisting with training grant administration.

You will work closely with faculty, staff, and students, handling travel, reimbursements, and front-office duties, with training provided on University systems and purchasing processes.

Qualifications

• Bachelor's degree in business administration, higher education administration, or related field, or equivalent experience.
• Three years of experience coordinating events and managing complex scheduling/calendar.
• Experience arranging travel and visit agendas for outside visitors.
• Experience with expense reports and processing reimbursements.
• Familiarity with University of Michigan travel, reimbursement, procurement, and financial policies.

Responsibilities

• Coordinate meetings and provide complex calendar and scheduling support for the Department Chair.
• Schedule meetings involving multiple internal and external stakeholders; resolve conflicts promptly.
• Prepare and process expense reports and Emburse transactions per policies.
• Research and resolve reimbursement, travel, purchasing, and payment discrepancies.
• Coordinate departmental events, seminars, and visiting speaker programs.
• Support NIH-funded training grant activities and programmatic communications.
• Provide front office support and ensure excellent service to faculty, staff, students, and visitors.

Skills

Communication skills

Calendar management

Event coordination

Verbal/written communication

Education

Bachelor's degree in business administration or related field

Tools

Emburse

xTrain

xTRACT

Marketsite+

Qualtrics

Job description

The Department of Human Genetics at Michigan Medicine seeks an Executive Assistant to support the department’s administrative mission by coordinating events, managing complex calendars, and assisting with training grant administration.

You will work closely with faculty, staff, and students, handling travel, reimbursements, and front-office duties, with training provided on University systems and purchasing processes.