Strategic Executive Assistant to the Dean

University Of Florida; Gainesville (FL); Hybrid; USD 80,000 - 86,000; Full time

Job summary

University of Florida is seeking a high-level administrative professional to support the Dean of the College of Public Health and Health Professions. The role involves daily contact with the public and university leadership, handling confidential matters, and exercising independent judgment in a fast-paced environment.

The incumbent will coordinate scheduling with senior offices, manage the Dean's calendar, prepare reports, briefs and speeches, and support research and training efforts, while

Qualifications

• Bachelor's degree and five years of experience or an equivalent combination of education and experience.

Responsibilities

• Serves as the principal assistant to the Dean in support of institutional and scientific priorities.
• Coordinates the Dean's interactions with the Office of the Senior Vice President, the Provost, President’s Office, UF Deans, PHHP Associate Deans, Department Chairs, and other senior administrators.
• Manages the Dean’s calendar and triages priorities; anticipates events and deadlines for college priorities.
• Provides support to the Dean’s research and training endeavors including publications and grant materials; liaises with students and research collaborators.
• Oversees the Administrative team, procurement, office supplies, and service contracts for the Dean's Office; mentors staff and supports development.

Skills

Independent working

Multi-tasking

Verbal communication

Written communication

Public/constituent interaction

Education

Bachelor's degree; 5+ years experience

Job description

University of Florida is seeking a high-level administrative professional to support the Dean of the College of Public Health and Health Professions. The role involves daily contact with the public and university leadership, handling confidential matters, and exercising independent judgment in a fast-paced environment.

The incumbent will coordinate scheduling with senior offices, manage the Dean's calendar, prepare reports, briefs and speeches, and support research and training efforts, while