Executive Administrative Coordinator, Academic Affairs

Maricopa Community College district; Phoenix (AZ); On-site; USD 46,000 - 60,000; Full time

Benefits offered by this job

Nationwide Medical, Dental, and Vision

Paid Time Off

ASRS Pension

Tuition Reimbursement

Flexible Work Schedules

Job summary

Maricopa County Community College District (MCCCD) is seeking an Administrative Associate Coordinator in Academic Affairs to provide high-level administrative support to the Vice President of Academic Affairs.

The role includes meeting coordination, budget monitoring, and executive calendar management to ensure timely execution of priorities across the district’s South Mountain Community College operations.

Qualifications

• Associate's Degree or higher with relevant administrative experience; 3 years preferred, or a HS Diploma with 5 years of admin support experience.
• Experience supporting executive-level staff and coordinating calendar, travel, and meetings.
• Ability to work with diverse populations and handle sensitive information professionally.
• Proficiency with Microsoft 365 or Google Workspace; familiarity with college systems (SIS, HCM, FMS, Canvas).
• One year of MCCCD experience is a plus.

Responsibilities

• 30% Meeting, Project & Event Coordination for Vice President of Academic Affairs Office.
• 20% Research, Budget Monitoring & Analysis of expenditures.
• 20% Executive Calendar management, travel coordination, meeting minutes, materials prep.
• 20% Drafting correspondence, reports, presentations, and records.
• 10% Ensure policy compliance and issue resolution in communications.

Skills

Executive support

Diversity awareness

Document prep

Presentation prep

Microsoft 365

Google Workspace

Education

Associate's Degree

High School Diploma/GED

Tools

SIS

HCM

FMS

Canvas

Microsoft 365

Google Workspace

Job description

Maricopa County Community College District (MCCCD) is seeking an Administrative Associate Coordinator in Academic Affairs to provide high-level administrative support to the Vice President of Academic Affairs.

The role includes meeting coordination, budget monitoring, and executive calendar management to ensure timely execution of priorities across the district’s South Mountain Community College operations.