Administrative Coordinator (Vice Presidents of Student Affairs & Academic Affairs)

Maricopa Community College district; Phoenix (AZ); Hybrid; USD 33,000 - 43,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

Tuition reimbursement for employees

Flexible work schedules

Job summary

GateWay Community College is part of the Maricopa County Community College District and is seeking an Administrative Coordinator to support the Vice Presidents of Academic Affairs and Student Affairs. The role includes advanced administrative duties, project coordination, and budget oversight across divisions, with occasional evenings or weekends and potential remote work options.

The position requires an Associate's Degree and several years of senior administrative experience; it emphasizes

Qualifications

• Associate's Degree from a regionally accredited institution and three (3) years of advanced administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.
• OR equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to perform the essential duties.

Responsibilities

• Coordinates and provides advanced administrative support for Academic Affairs, Student Affairs, and Athletics initiatives, including tracking project implementation, timelines, and budget management.
• Creates financial and analytical reports, presentations, documents, and process flow charts; uses online systems for procurement, travel, and fiscal transactions.
• Represents and interacts with Vice Presidents and leadership; maintains calendars, prepares agendas, records meeting minutes, and supports division priorities.

Skills

Executive support

Event planning

Calendar management

Interdepartmental coordination

Stakeholder communication

Education

Associate's Degree

Tools

None

Job description

Administrative Coordinator (Vice Presidents of Student Affairs & Academic Affairs)

Job ID: 323255

Location: GateWay Community College

Full/Part Time: Full Time

Regular/Temporary: Regular

Salary Range

$23.83-30.98//per hour, DOE

Grade

113

Work Schedule

Monday - Friday, 8am - 5pm; some evenings and weekends may be required. Summer Hours: Monday - Thursday, 7am-6pm. Evenings and Weekends as needed

This position may allow for a remote work day and the schedule will be determined upon hire.

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-creating excellence in education for a better world.

We focus on people-not profits.

With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.

We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.

Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

Affordable and Comprehensive Benefits Package:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program and Support Groups
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Pre-Retirement Planning Events
• Qualified Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

GateWay Community College is now hiring for a great role! The Administrative Coordinator for the Vice President of Academic Affairs and the Vice President of Student Affairs will provide advanced administrative support, program and project coordination, operational coordination, and documentation for leaders across Academic Affairs and Student Affairs. This position will serve as a key administrative liaison and coordinating resource across the divisions, including support for the college's Athletics Department and its related programs, activities, and initiatives. The Administrative Coordinator will help ensure effective communication, consistent administrative processes, and the timely completion of division-wide priorities, projects, and initiatives.

The Administrative Coordinator exercises operational decision-making within established policies, practices, and procedures; determines the priority and sequence of assignments; and interprets guidelines to resolve problems and address administrative needs. The position requires a high degree of collaboration, discretion, organization, and coordination across Academic Affairs, Student Affairs, and other college and district areas. The incumbent will interact with all levels of college and district staff, students, faculty, administrators, and community and business leaders.

Essential Functions

60% - Coordinates and provides advanced administrative support for Academic Affairs, Student Affairs, and Athletics initiatives, including tracking project implementation, completion, timelines, and budget management for assigned areas; performs research and analysis related to assigned projects and initiatives; assists with the development and implementation of division guidelines, forms, policies, procedures, and processes; maintains and updates databases and provides transactional and operational support related to division activities; manages and reconciles assigned budgets and purchasing activities, including pro-card transactions, as applicable; supports division events and activities, including occasional evening and weekend events; works with sensitive and confidential information and coordinates administrative activities associated with applicable college processes, including Title IX, Clery Act, Student Conduct, and the probationary faculty Peer Assisted Review (PAR) process.

20% - Creates financial and analytical reports, presentations, documents, process flow charts, and other materials related to Academic Affairs and Student Affairs operations and initiatives; utilizes the online financial management system to process procurement, coordinate travel, manage fiscal transactions, and perform other financial-related duties; utilizes the online contract management system and supports contract-related activities for assigned areas.

10% - Works collaboratively with Administrative Specialist Seniors and other administrative and support staff across Academic Affairs and Student Affairs to coordinate, prioritize, and facilitate division operations; works directly with Vice Presidents, executive leadership, and their administrative assistants; maintains executive calendars; creates original correspondence on behalf of division leadership; prepares agendas; records and distributes meeting minutes; gathers research, reports, and other materials for meetings and activities; provides other high-level administrative support as needed.

10% - Represents and acts on behalf of the Vice Presidents of Academic Affairs and Student Affairs, as assigned to establish and maintain effective working relationships with internal and external administrators, staff, faculty, students, community partners, business leaders, and organizations; communicates and coordinates on behalf of division leadership and supports the effective execution of division priorities and initiatives; performs other duties as assigned.

Minimum Qualifications

Associate's Degree from a regionally accredited institution and three (3) years of advanced administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.

OR

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

1. Experience providing strategic administrative support to executive leaders
2. Experience planning and coordinating events, meetings, and executive-level logistics
3. Experience managing complex calendars, scheduling, travel arrangements, and competing priorities
4. Experience coordinating across multiple departments, leaders, and administrative teams
5. One (1) year full-time relevant MCCCD experience during the previous two (2) years (internal candidates ONLY)

Special Working Conditions

• Will be required to travel or be assigned to all GateWay locations
• May require some evenings or weekends
• May require prolonged periods of viewing a computer screen
• May be required to lift or carry up to #25 lbs.
• MCCCD does not sponsor individuals for any type of work visa

Posting Close Date

Open until filled; first review 09/21/2026

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.