Executive Admin Coordinator, Academic & Student Affairs

Maricopa Community College district; Phoenix (AZ); Hybrid; USD 33,000 - 43,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

Tuition reimbursement for employees

Flexible work schedules

Job summary

GateWay Community College is part of the Maricopa County Community College District and is seeking an Administrative Coordinator to support the Vice Presidents of Academic Affairs and Student Affairs. The role includes advanced administrative duties, project coordination, and budget oversight across divisions, with occasional evenings or weekends and potential remote work options.

The position requires an Associate's Degree and several years of senior administrative experience; it emphasizes

Qualifications

• Associate's Degree from a regionally accredited institution and three (3) years of advanced administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.
• OR equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to perform the essential duties.

Responsibilities

• Coordinates and provides advanced administrative support for Academic Affairs, Student Affairs, and Athletics initiatives, including tracking project implementation, timelines, and budget management.
• Creates financial and analytical reports, presentations, documents, and process flow charts; uses online systems for procurement, travel, and fiscal transactions.
• Represents and interacts with Vice Presidents and leadership; maintains calendars, prepares agendas, records meeting minutes, and supports division priorities.

Skills

Executive support

Event planning

Calendar management

Interdepartmental coordination

Stakeholder communication

Education

Associate's Degree

Tools

None

Job description

GateWay Community College is part of the Maricopa County Community College District and is seeking an Administrative Coordinator to support the Vice Presidents of Academic Affairs and Student Affairs. The role includes advanced administrative duties, project coordination, and budget oversight across divisions, with occasional evenings or weekends and potential remote work options.

The position requires an Associate's Degree and several years of senior administrative experience; it emphasizes