Administrative Coordinator

Maricopa Community College district; Avondale (AZ); On-site; USD 50,000 - 64,000; Full time

Benefits offered by this job

Tuition Reimbursement

ASRS Pension

Flexible Work Arrangements

Job summary

Estrella Mountain Community College (EMCC) is hiring an Administrative Coordinator to provide executive support to the Vice President and the division of Administrative Services. This fully in-person role requires coordinating calendars, travel, meetings, and confidential information management.

The position emphasizes project coordination, financial processing, and clear communication with district office, faculty, staff, and the community.

Qualifications

• Associate's Degree and three years of full-time equivalent administrative office support.
• Experience providing executive-level support preferred.
• Ability to manage budgets, travel, scheduling and reporting.
• Strong written and verbal communication skills.
• Familiarity with MCCCD policies and procedures is a plus.

Responsibilities

• Provide executive support to the Vice President and Administrative Services division.
• Coordinate and oversee moderately complex administrative tasks and meetings.
• Track expenditures, assist with budget prep and reconciliations.
• Develop reports and prepare presentations for division leadership.

Skills

Executive Support

Budget Tracking

Project Coordination

Communication Skills

Microsoft Office

Education

Associate's Degree

Tools

Microsoft Office Suite

Email Systems

Calendar Systems

Financial Systems

Job description

Administrative Coordinator

Job ID: 323137

Location: Estrella Mountain Comm College

Full/Part Time: Full Time

Regular/Temporary: Regular

Salary Range

$49,579.89 - $64,453.15/annually, DOE

Grade

113

Work Schedule

Monday - Friday, 8am - 5pm; some evenings and weekends may be required

Summer Hours: Monday - Thursday, 7am-6pm

Schedule is based on the operational needs of the department and EMCC

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-creating excellence in education for a better world.

We focus on people-not profits.

With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.

We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.

Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Campus Statement

Estrella Mountain Community College (EMCC) has been making high-quality, affordable education accessible in The West Valley since 1992. As a member of the Maricopa Community Colleges (MCCCD), one of the largest and oldest community college districts in the United States, EMCC has driven personal and professional growth to help students achieve their goals. With smaller class sizes; lower costs; in-person, online, and hybrid learning options; and support focused on the unique educational and personal needs of our students, EMCC has been able to provide the associate degrees and professional certificates needed to help students and the community thrive. Located in one of the fastest-growing regions of the county, EMCC enrolls approximately 15,000 students annually and is planned to be a large comprehensive learning college of more than 40,000 students.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program and Support Groups
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

Estrella Mountain Community College (EMCC) is hiring an Administrative Coordinator to provide executive support to the Vice President and the division of Administrative Services.

The Administrative Coordinator position is responsible for planning, organizing, coordinating, and overseeing a variety of moderately complex and varied general and administrative support functions that are essential to administrative services. This position regularly communicates with diverse stakeholders across the organization including district office, faculty, staff and the community. The administrative coordinator also works closely with the other administrative supports in the executive office. This position is tasked with adhering to various policies, priorities and maintaining good working relationships with faculty and staff, and coordinating various meetings.

To best serve the students, department, and college, this position is fully in-person.

40% Executive Support

Provides complex administrative and general office support to the assigned executive and administrative services areas while coordinating with other executive supports; primary point of contact for external and internal stakeholders and responds to inquiries; ensures confidentiality of information and safeguards the security of data and records; Manages executive calendars, ensuring accurate scheduling of rooms, and distribution of documents; makes travel arrangements, including transportation, schedules, reservations, itineraries and travel requisitions.

20% Project Coordination

Coordinates and troubleshoots assigned projects, programs, and initiatives; updates stakeholders on progress; ensures deadlines and timelines are met; oversees special projects to ensure compliance with MCCCD and college policies and procedures; and stays up-to-date on training, regulations, policies, and procedures; leverages various technology solutions to coordinate project efficiencies.

15% Financial Processes

Purchases supplies and equipment; tracks expenditures through requisitions, purchase orders, or procard; creates and reconciles travel expense reports. Monitors and tracks budgets, funding, and expenditures for projects and programs, assisting with budget preparation, financial reports, and reconciling discrepancies. Research and resolve budget-related issues or fiscal discrepancies.

15% Communication and Reporting

Researches information and develops reports, creates presentations, and communication materials. Assists with development and implementation of division guidelines, forms, creates and maintains reports; coordinates and provides transactional support related to division operations; works with sensitive and confidential information. Prepares meeting invitations, agendas, documents, and notes; attends meetings and follows up on commitments made; creates forms, templates, and correspondence; submits reports and data, including charts, graphs, directories, databases, and summaries; researches and reviews policies and procedures to ensure compliance.

10% Other duties as assigned commensurate to the grade of the position.

Minimum Qualifications

Associate's Degree from a regionally accredited institution and three (3) years of full-time equivalent advanced administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive-level staff.

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

1. Minimum of three (3) years experience in providing executive support to senior management or executive-level staff,including scheduling, travel coordination, and communication.
2. Minimum of three (3) years experience in monitoring and managing budgets, tracking expenditures, financial reconciliations and purchasing within policies and procedures.
3. Minimum of two (2) years experience in creating and editing professional documents, correspondence, and presentations with a high level of attention to detail and clarity.
4. Minimum of two (2) years experience in managing multiple projects or tasks simultaneously, with demonstrated ability to prioritize competing demands and meet deadlines.
5. Minimum of two (2) years experience using Microsoft Office Suite (Word, Excel, PowerPoint), email and calendar systems, and financial systems.
6. One year of full-time, relevant MCCCD experience within the previous two years.

Special Working Conditions

May be required toview a computer monitor for an extended period of time

Posting Close Date

Open until filled

Estimated Next review on September 22, 2026

Must apply by 11:59 P.M. on September 21, 2026,to be considered

If unsuccessful in finding a candidate during the initial review a subsequent review date will be determined

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: \"No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.\"

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.