Senior Administrative Specialist – Facilities & Budgeting

Maricopa Community College district; Glendale (AZ); On-site; USD 27,000 - 35,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Tuition reimbursement for employees

Arizona State Retirement System (ASRS)

Job summary

Maricopa County Community College District (MCCCD) seeks an Administrative Specialist Senior at Glendale Community College to provide advanced administrative support for facilities management, budget tracking, invoicing, and data entry. The role involves initiating maintenance work orders, assigning tasks, and supporting internal/external customers.

Strong scheduling, reporting, and vendor coordination are essential. Open to regular full-time employment with a 12-month calendar.

Qualifications

• Associate's Degree and two years of administrative office support or related experience.

Responsibilities

• Assist with research and coordination of projects related to Facilities Management practices.
• Communicate with internal and external customers regarding policy, procedures, work requests, and event information.
• Provide customer support and specialized administrative support related to assigned work areas.
• Oversee maintenance of files, records, and database information.
• Create documents, reports, and other communication material.
• Prepare and maintain schedules, coordinate calendars, and track meetings.
• Design and format complex documents and presentations using Microsoft Office.
• Track Facilities Department positions (full-time, part-time, contracted).
• Provide training to staff related to assigned functions.

Education

Associate's Degree

Tools

Microsoft Office

Job description

Maricopa County Community College District (MCCCD) seeks an Administrative Specialist Senior at Glendale Community College to provide advanced administrative support for facilities management, budget tracking, invoicing, and data entry. The role involves initiating maintenance work orders, assigning tasks, and supporting internal/external customers.

Strong scheduling, reporting, and vendor coordination are essential. Open to regular full-time employment with a 12-month calendar.