Administrative Coordinator

Maricopa Community College district; Tempe (AZ); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Health insurance

20 Paid Holidays

Tuition reimbursement for employees

Flexible work schedules

ASRS pension benefits

Job summary

The Administrative Coordinator at Maricopa County Community College District provides essential administrative and logistical support to Faculty Affairs and the Faculty Professional Growth Committee. Reporting to the Associate Vice Chancellor for Faculty Affairs, this role coordinates salary adjustments, sabbaticals, travel authorizations, summer projects, and budget reconciliation.

This position suits an organized, detail-oriented, and collaborative individual who supports programs contributing

Qualifications

• Experience with spreadsheets and database management.
• Strong organizational and detail-oriented administrative support.
• Proficiency with Google Suite or similar tools is a plus.

Responsibilities

• Process and track submissions for salary advancements and travel.
• Coordinate committee meetings and provide logistics and website support.
• Maintain records and ensure timely pay adjustments with HR.
• Manage and reconcile the Faculty Growth program budget.
• Act as a liaison between Faculty, HR, and IT for processes related to growth.

Skills

Excel

Access

Education

Associate's Degree

Job description

Administrative Coordinator

Job ID: 323336

Location: District Support Services Cntr

Full/Part Time: Full Time

Regular/Temporary: Regular

Salary Range: $23.84 - $30.99/hourly, DOE

Grade: 113

Work Schedule: Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar: 12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-creating excellence in education for a better world.

We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we’re changing college.

We don’t just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

Affordable and Comprehensive Benefits Package:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program and Support Groups
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

The Administrative Coordinator in the Faculty Affairs Department at Maricopa Community Colleges provides essential administrative and logistical support to Faculty Affairs and the Faculty Professional Growth (FPG) Committee. Reporting to the Associate Vice Chancellor for Faculty Affairs, this position works closely with faculty leaders to coordinate horizontal salary adjustments, sabbaticals, travel authorizations, summer projects, and program budget reconciliation.

This Administrative Coordinator opportunity is well suited for someone who is organized, detail-oriented, and collaborative and enjoys supporting programs and processes that contribute to faculty professional growth and success.

Essential Functions

30% - Receives, processes, documents, and tracks Faculty submissions for horizontal advancement, sabbaticals, summer projects, and travel authorizations

30% - Facilitates and coordinates the Faculty Professional Growth Committee meetings and operations to provide logistical, administrative, and website support to ensure timely review and approval of Faculty sabbatical requests, travel authorizations, summer projects, and internal events to support salary advancement for Faculty

15% - Maintains records and databases and work closely with Human Resources to ensure timely annual pay adjustments for Faculty

10% - Maintains and reconciles Faculty Professional Growth program budget, including reporting and reconciliation of expenditures

15% - Provides communication and serve as the subject matter expert providing process and procedural coordination and support between Faculty Professional Growth Committee, Faculty, Human Resources, College Administration, Institutional Research and Effectiveness, and Information Technology in matters related to Faculty Professional Growth

Minimum Qualifications

Associate's Degree from a regionally accredited institution and three (3) years of advanced administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.

OR

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered

Desired Qualifications

1. Experience in spreadsheets and database management software (e.g., Microsoft Excel and Access)
2. Experience working in a collaborative team environment
3. Experience working with diverse stakeholders, including faculty, fiscal, and human resources
4. Experience planning and implementing complex projects
5. Experience with Google Suite tools (docs, sheets, slides, forms, etc)
6. One year of relevant full-time MCCCD experience during the previous two years

Special Working Conditions

May be required to sit for a prolonged period of time; viewing a computer monitor

May be required to lift or carry up to 25lbs

Posting Close Date

Open until filled

First Review: Wednesday, October 7, 2026

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.