Administrative Associate Coordinator (Academic Affairs) (ST)

Maricopa Community College district; Phoenix (AZ); On-site; USD 46,000 - 60,000; Full time

Benefits offered by this job

Nationwide Medical, Dental, and Vision

Paid Time Off

ASRS Pension

Tuition Reimbursement

Flexible Work Schedules

Job summary

Maricopa County Community College District (MCCCD) is seeking an Administrative Associate Coordinator in Academic Affairs to provide high-level administrative support to the Vice President of Academic Affairs.

The role includes meeting coordination, budget monitoring, and executive calendar management to ensure timely execution of priorities across the district’s South Mountain Community College operations.

Qualifications

• Associate's Degree or higher with relevant administrative experience; 3 years preferred, or a HS Diploma with 5 years of admin support experience.
• Experience supporting executive-level staff and coordinating calendar, travel, and meetings.
• Ability to work with diverse populations and handle sensitive information professionally.
• Proficiency with Microsoft 365 or Google Workspace; familiarity with college systems (SIS, HCM, FMS, Canvas).
• One year of MCCCD experience is a plus.

Responsibilities

• 30% Meeting, Project & Event Coordination for Vice President of Academic Affairs Office.
• 20% Research, Budget Monitoring & Analysis of expenditures.
• 20% Executive Calendar management, travel coordination, meeting minutes, materials prep.
• 20% Drafting correspondence, reports, presentations, and records.
• 10% Ensure policy compliance and issue resolution in communications.

Skills

Executive support

Diversity awareness

Document prep

Presentation prep

Microsoft 365

Google Workspace

Education

Associate's Degree

High School Diploma/GED

Tools

SIS

HCM

FMS

Canvas

Microsoft 365

Google Workspace

Job description

Administrative Associate Coordinator (Academic Affairs) (ST)

323427

Location

South Mountain Comm College

Full/Part Time

Full Time

Regular/Temporary

Regular

Salary Range

$46,335.77 - $60,236.40/annually, DOE

Grade

114

Work Schedule

Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-creating excellence in education for a better world.

We focus on people-not profits.
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Campus Statement

South Mountain Community College (SMCC) reflects the diversity of the surrounding community, a rich mix of rural, urban, and suburban neighborhoods. Many of our students arrive from Phoenix, Laveen, Tempe, Guadalupe, and the surrounding area to attend classes at the main campus or our offsite facility in Guadalupe; we also offer evening courses in Laveen at Betty Fairfax High School.

Of the approximately 5,000 students enrolled at SMCC nearly 70 percent were first-generation college students and 48 percent intended to transfer to a university to further their education. And, with more than 80 percent of these students identifying as a minority, SMCC has been federally designated as a Minority Serving and Hispanic Serving Institution.

Our small, personalized classes are offered days, evenings, and online, led by an engaged and accomplished faculty. Career and academic counseling are also available. SMCC is also a Strengths-Based Institution, helping you determine your strengths and then strategize with you to maximize those strengths in your academic and career choices.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program and Support Groups
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

Provides high-level administrative and office coordination for the Vice President of Academic Affairs Office, supporting efficient daily operations and timely execution of Academic Affairs priorities.

Additional Information

This is a short term assignment with a projected end date of 06-30-2027 with renewal based on available funds and the needs of MCCCD.

Essential Functions

• 30% Meeting, Project & Event Coordination - coordinates meetings, projects, activities, and special events for the Vice President of Academic Affairs Office
• 20% Research, Budget Monitoring & Analysis - conducts basic research and preliminary analysis and monitors budgets and expenditures
• 20% Executive Calendar & Administrative Support - maintains the executive calendar, coordinates travel, records meeting minutes, and prepares meeting materials
• 20% Correspondence, Reports & Documentation - creates correspondence, reports, presentations, documents, and records
• 10% Communication, Policy Compliance & Issue Resolution - responds to inquiries, applies MCCCD policies and procedures, routes communications, resolves issues, and performs related duties

Minimum Qualifications

Associate's Degree from a regionally accredited institution and three (3) years of administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.

OR

High School/G.E.D from a regionally accredited institution and five (5) years of administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.

Desired Qualifications

• A. Higher-education and executive-support experience
• B. Work with diverse populations
• C. Document and presentation preparation
• D. Proficiency with Microsoft 365 or Google Workspace
• E. SIS, HCM, FMS, Canvas, or similar college systems
• F. One year of relevant full-time MCCCD experience within the past two years.

Special Working Conditions

ADA AND OTHER REQUIREMENTS Positions in this class typically require: fingering, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Working Conditions: Work is routinely performed in an indoor, office environment.

Posting Close Date

Open until filled

First Review November 6, 2026.

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.