Executive Administrative Assistant - Travel & Events

Pulice Construction, Inc.; Scottsdale (AZ); On-site; USD 65,000 - 83,000; Full time

Job summary

You will collaborate with industry experts and dedicated teams, handling communications, scheduling, and office operations to ensure smooth, professional daily functioning. The role demands initiative, organization and a customer‑focused mindset within a construction environment.

Qualifications

• High School Diploma or GED required.
• 3+ years of related administrative experience on a construction project.
• Experience using MS Office Suite (Word and Excel).
• Advanced knowledge of construction industry and project business procedures.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Ability to work in MS Office Suite (Word, PowerPoint and Excel).

Responsibilities

• Provides executive administrative support, including data gathering, reporting, travel and expense coordination, project tracking and assists with company-wide and divisional communications.
• Greets and assists all visitors and directs them to appropriate meeting rooms.
• Arranges domestic and international travel plans and itineraries, including multi-segment and international bookings.
• Collects, tracks and submits documentation for executive travel and expense reports.
• Coordinates programs, events or conferences including facilities, catering, speakers and budgets.
• Manages asset distribution and tracking for assigned employee groups or projects.
• Maintains conference room and facility readiness and coordinates meetings and catering.
• Maintains company contact information, seating and event calendars.
• Assists with service requests and maintenance on office technology such as fax, printers, and shipping portals.
• Performs clerical duties such as copying, typing memos, reports and correspondence.

Skills

Proven initiative

Organization

Self-prioritization

Education

High School Diploma or GED

Tools

MS Office Suite (Word, Excel, PowerPoint)

Job description

You will collaborate with industry experts and dedicated teams, handling communications, scheduling, and office operations to ensure smooth, professional daily functioning. The role demands initiative, organization and a customer‑focused mindset within a construction environment.