Construction Admin & Project Coordination Specialist

Pulice; Scottsdale (AZ); On-site; USD 65,000 - 83,000; Full time

Benefits offered by this job

Comprehensive compensation package

Paid time off

401(k) / RRSP

Medical / Extended Health Care

Wellness benefits & Employee Assist. P

Tuition Reimbursement Program

Job summary

Pulice seeks an Executive Administrative Assistant in Scottsdale, AZ to provide comprehensive executive support, manage travel/expense processes, and track projects. This role collaborates with executive leadership and cross-functional teams in a dynamic construction environment.

The ideal candidate has 3+ years of related admin experience on construction projects, strong MS Office skills, and a proactive, service-oriented approach to coordinating meetings, events, and communications.

Qualifications

• High School Diploma or GED required.
• 3+ years of related administrative experience on a construction project.
• Proficient in MS Word and Excel.
• Advanced knowledge of construction industry processes.
• Familiar with subcontractor invoicing and cost coding.
• Strong initiative, organization and prioritization.
• Friendly, customer-service oriented.

Responsibilities

• Provide executive administrative support, travel and expense coordination, and project tracking.
• Greet visitors and direct them to meetings.
• Arrange domestic and international travel and prepare related documents.
• Submit travel and expense reports promptly and accurately.
• Coordinate programs, events, and conferences within budgets.
• Manage asset distribution and tracking for teams.
• Maintain conference rooms, bookings, and catering.
• Maintain contact information and calendars.
• Support office tech service requests and equipment.
• Perform clerical duties such as copying, typing, and reporting.

Skills

Office administration

Construction industry knowledge

Subcontractor invoicing

Accounts payable cost coding

Initiative

Organization

Customer service

Education

High School Diploma or GED

Tools

MS Word

MS Excel

MS PowerPoint

MS Office Suite

Job description

Pulice seeks an Executive Administrative Assistant in Scottsdale, AZ to provide comprehensive executive support, manage travel/expense processes, and track projects. This role collaborates with executive leadership and cross-functional teams in a dynamic construction environment.

The ideal candidate has 3+ years of related admin experience on construction projects, strong MS Office skills, and a proactive, service-oriented approach to coordinating meetings, events, and communications.