Executive Assistant, Access & Belonging

Universities of Wisconsin; La Crosse (WI); On-site; USD 54,000 - 66,000; Full time

Job summary

Universities of Wisconsin is seeking an Executive Assistant II to provide high-level administrative support to the Vice Chancellor and ABSE leadership. The role includes managing reception, calendars, travel, events, and confidential records, with a strong emphasis on discretion and collaboration across the division.

Ideal candidates will have 1–2 years of administrative experience, strong organizational skills, and the ability to work independently in a fast-paced academic environment.

Qualifications

• Associate’s degree or equivalent is required.
• 1-2 years administrative experience or equivalent.
• Ability to handle confidential information with discretion.
• Strong organizational and record-keeping skills.
• Ability to learn new software and adapt to systems.
• Excellent communication and teamwork skills.

Responsibilities

• Serve as first point of contact for the division and provide confidential support.
• Manage calendars and arrange travel and meetings.
• Supervise student workers and coordinate reception operations.
• Prepare divisional communications and newsletters.
• Assist with special events and campus scheduling.
• Support ABSE leadership team with data gathering and reporting.

Skills

Discretion

Multitasking

Communication

Teamwork

Prioritization

Adaptability

Office skills

Attention to detail

Public service experience

Education

Associate’s degree

Job description

Universities of Wisconsin is seeking an Executive Assistant II to provide high-level administrative support to the Vice Chancellor and ABSE leadership. The role includes managing reception, calendars, travel, events, and confidential records, with a strong emphasis on discretion and collaboration across the division.

Ideal candidates will have 1–2 years of administrative experience, strong organizational skills, and the ability to work independently in a fast-paced academic environment.