Executive Administrative Assistant to the Provost

Oregon State University; Corvallis (OR); On-site; USD 66,000 - 73,000; Full time

Job summary

Oregon State University is seeking an Administrative Assistant for the Office of the Provost. This full-time, on-site role supports the Chief Assistant to the Provost and the Senior Advisor for Strategic Initiatives, handling calendars, travel, correspondence, and committee support.

The position requires a Bachelor’s degree or equivalent administrative experience, exceptional communication, and the ability to handle confidential information with discretion.

Qualifications

• Bachelor's degree or 2 years in administrative support to a senior leader.
• Strong written and verbal communication with diverse audiences.
• Ability to interface with many parts of a complex organization and external visitors.
• Proven judgment, problem-solving, and professional discretion in sensitive matters.

Responsibilities

• Provide direct administrative support to the Provost's Chief Assistant and the Senior Advisor for Strategic Initiatives.
• Manage calendars, travel arrangements, and meetings for executives and committees.
• Draft/edit correspondence and prepare presentations (PPT).
• Coordinate event planning, including Commencement support and on-site logistics.

Skills

MS Office

Customer service

Communication

Planning & prioritization

Education

Bachelor's degree

Tools

Drupal

Job description

Oregon State University is seeking an Administrative Assistant for the Office of the Provost. This full-time, on-site role supports the Chief Assistant to the Provost and the Senior Advisor for Strategic Initiatives, handling calendars, travel, correspondence, and committee support.

The position requires a Bachelor’s degree or equivalent administrative experience, exceptional communication, and the ability to handle confidential information with discretion.