Senior Administrative Assistant to the Provost

OSU Oregon State University; Corvallis (OR); On-site; USD 66,000 - 73,000; Full time

Job summary

Oregon State University in Corvallis seeks an Administrative Assistant for the Office of the Provost. This is a full-time, 12-month professional faculty position (1.00 FTE).

The AA provides direct support to the Chief Assistant to the Provost and the Senior Advisor for Strategic Initiatives, handling reception, calendar management, travel, and communications. The role requires excellent communication, discretion, diplomacy, and professional judgment in a fast-paced environment that serves a

Qualifications

• Bachelor’s degree OR 2 consecutive years in an administrative assistant role.
• Demonstrated ability to communicate successfully with a diverse audience.
• Interface professionally with people across a complex organization and outside visitors.
• Exercise sound judgment and proactively problem-solve.
• Provide exceptional customer service in person, in writing, and by phone.
• Plan and prioritize simultaneous projects.
• Work independently and collaboratively.
• Handle highly sensitive and confidential material.
• Meet deadlines.
• Must be able to drive a university vehicle or have a valid driver’s license.

Responsibilities

• Provide direct administrative support to the Chief Assistant to the Provost.
• Provide direct administrative support to the Senior Advisor to the Provost for Strategic Initiatives.
• Serve as a liaison with faculty, staff, students, and external stakeholders.
• Manage calendaring for individuals and groups and adjust schedules as needed.
• Arrange travel logistics for individuals and groups.
• Process and track invoices and coordinate with Financial Services.
• Support executive search committees and other task forces.
• Draft and edit correspondence; assist with presentations.
• Research and compile data for reports on special projects.
• Manage the Provost email account and respond to inquiries.

Skills

Microsoft Office suite

Communication

Customer service

Education

Bachelor’s degree OR 2 years admin experience

Tools

Web-based applications and office tools

Job description

Oregon State University in Corvallis seeks an Administrative Assistant for the Office of the Provost. This is a full-time, 12-month professional faculty position (1.00 FTE).

The AA provides direct support to the Chief Assistant to the Provost and the Senior Advisor for Strategic Initiatives, handling reception, calendar management, travel, and communications. The role requires excellent communication, discretion, diplomacy, and professional judgment in a fast-paced environment that serves a