Senior Executive Assistant to VP Team

Valero Energy; Memphis (TN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive Pay

Annual Bonus Program

401(K) match

Pension Plan

Healthcare and Wellness Program

Job summary

Valero Energy is seeking an Administrative Assistant at the Memphis Refinery to provide general to advanced secretarial and office support for one or more managers at the VP level or above.

The role includes handling calls, correspondence, reports, travel arrangements, meetings, invoices, and expense monitoring in a high-demand environment. A steady, detail-oriented professional with 5 years of executive-support experience is preferred.

Qualifications

• 5 years of experience providing administrative support for corporate executives required.
• High School diploma or GED required.
• Able and willing to work on-site, in-person at the Valero Memphis Refinery, required.

Responsibilities

• Answer, screen, and direct telephone calls, creating a positive impression with callers and arranging conference calls.
• Prepare outgoing mail and correspondence, including email and faxes.
• Prepare routine correspondence, reports, and presentations.
• Conduct research and compile statistical reports.
• Organize and maintain file system, and file correspondence and records of a confidential nature.
• Schedule appointments and make arrangements for meetings and conferences, including agendas and minutes.
• Arrange and coordinate travel schedules and reservations.
• Greet visitors and direct them to the appropriate area or person.
• Process invoices and requisitions.
• Monitor and reconcile controllable expenses.

Education

High School diploma or GED

Associate's degree or higher (relevant field)

Job description

Valero Energy is seeking an Administrative Assistant at the Memphis Refinery to provide general to advanced secretarial and office support for one or more managers at the VP level or above.

The role includes handling calls, correspondence, reports, travel arrangements, meetings, invoices, and expense monitoring in a high-demand environment. A steady, detail-oriented professional with 5 years of executive-support experience is preferred.