Executive Administrative Assistant

Valero; Memphis (TN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay and annual bonus

401(k) match

Pension plan

Healthcare and wellness program

Job summary

Valero is hiring an Administrative/Clerical professional to support executives at the Memphis refinery. This on-site role requires strong organizational, communication, and document-management skills, including scheduling, travel arrangements, and coordinating correspondence with internal teams and external partners.

Ideal candidates have a High School diploma with 5 years of executive-support experience; an Associate's degree is a plus. Refining industry experience is preferred.

Qualifications

• High School diploma or GED required.
• 5 years of experience providing administrative support for corporate executives required.
• On-site work at the Valero Memphis Refinery required.
• Experience in the refining/petroleum industry preferred.

Responsibilities

• Answer, screen, and direct telephone calls, arranging conference calls.
• Prepare outgoing mail and correspondence, including email and faxes.
• Prepare routine correspondence, reports, and presentations.
• Conduct research and compile statistical reports.
• Schedule appointments and manage meetings and conferences.
• Arrange and coordinate travel schedules and reservations.
• Greet visitors and direct them to the appropriate area or person.
• Process invoices and reconcile controllable expenses.

Skills

Phone screening

Administrative support

Scheduling

Travel coordination

Filing

Invoicing

Expense reconciliation

Education

High School Diploma or GED

Associate's degree or higher

Job description

Valero is hiring an Administrative/Clerical professional to support executives at the Memphis refinery. This on-site role requires strong organizational, communication, and document-management skills, including scheduling, travel arrangements, and coordinating correspondence with internal teams and external partners.

Ideal candidates have a High School diploma with 5 years of executive-support experience; an Associate's degree is a plus. Refining industry experience is preferred.