Administrative Assistant - Executive

California School Employees Association; San Jose (CA); On-site; USD 70,000 - 87,000; Full time

Benefits offered by this job

19 paid holidays

3 weeks vacation

Medical benefits for you and your 가족

Life insurance

Pension plan

401(k) plan

Job summary

California School Employees Association in San Jose, CA seeks an Administrative Assistant for the Executive department. The role reports to the Executive Manager and provides comprehensive administrative support to the Executive team, including the Association President and Executive Director.

Responsibilities include managing correspondence, records, travel, meetings, expense processing, and confidential files.

Qualifications

• Three (3) years’ experience in an administrative role.
• Proficiency in MS Office 365, Teams, OneDrive and SharePoint.
• Excellent written and verbal communication skills.
• Experience emphasizing customer service.
• Flexibility, high initiative, attention to detail.
• College degree.

Responsibilities

• Independently respond to letters and general correspondence.
• Maintain records and correspondence.
• Coordinate travel and housing requirements.
• Arrange and coordinate conferences and meetings.
• Coordinate and administer expense forms for approval and processing.
• Maintain office files.
• Process expense reports and track budget expenses.
• Assist in writing program scripts and other material.
• Edit and produce transcripts of business meetings.
• Explain CSEA policies and bylaws to members and staff.
• May provide relief on the switchboard.
• Work independently with attention to detail.
• Handle confidential information with discretion.
• Demonstrate initiative, independence and good judgement.
• Remain calm under pressure.
• Work with people at all levels in a fast-paced environment.
• Communicate and write clearly and concisely.
• Handle difficult situations with diplomacy and tact.

Skills

Written communication

Verbal communication

Customer service

Attention to detail

Discretion with confidential info

Education

College degree

Tools

MS Office 365

Teams

OneDrive

SharePoint

Job description

California School Employees AssociationAdministrative Assistant, Executive - San Jose, CAWe are seeking an Administrative Assistant for our Executive department located at our Headquarters in San Jose, CA. This position reports to the Executive Manager and provides overall administrative support to the Executive department which includes the Association President and Executive Director.The California School Employees Association represents over 250,000 school employees who work in 750 school districts in California. They provide support services to school children as para-educators, administrators, food service, bus drivers, nurses, and skilled employees in grounds, maintenance and operations. CSEA is the largest independent classified school employee union in the AFL-CIO. If you are passionate about serving our communities, schools and members, then CSEA may be the place for you!Examples of duties and responsibilities:Independently respond to letters and general correspondenceMaintain records and correspondenceCoordinate travel and housing requirementsArrange and coordinate conferences and meetingsCoordinate and administer expense forms for approval and processingMaintains office filesProcess expense reports, track budget expenses, maintain financial records and confidential filesAssist in writing program scripts and other materialEdit and produce transcripts of business meetingsInterpret and explain CSEA policies, procedures, Constitution and Bylaws to members and staffMay provide relief on the switchboardAbility to:Work independently with attention to detailHandle confidential information with discretionDemonstrate initiative, independence and good judgementRemain calm under pressureWork effectively with people at all levelsWork and adapt to a fast-paced environmentCommunicate and write clearly and conciselyHandle difficult situations with diplomacy and tactThe ideal candidate would have the following qualifications:Three (3) years’ experience in an administrative roleProficiency in MS Office 365, Teams, OneDrive and SharePointExcellent written and verbal communication skillsExperience emphasizing customer serviceFlexibility, high initiative, attention to detailCollege degreeThe salary range for the Administrative Assistant is $70,187 - $86,950. Starting salaries are typically at the first step on our salary range, although consideration may be given for candidates with exceptional qualifications and experience. Additional benefits include 19 paid holidays, 3 weeks’ vacation, medical benefits for you and your family, life insurance coverage, a pension plan and a 401(k) plan.To ApplyGo to www.csea.com/careers, upload your resume and write a cover letter that tells us why you’re passionate about improving lives, with an example of how you provide excellent customer service. Only applications on our website will be considered.Questions? Contact HR at [e-mail]. Please do not send resumes or other documents to this email.CSEA is proud to be an equal opportunity employer, committed to building and supporting a diverse workforce.This is a non-exempt position under the Fair Labor and Standards Act.EOE/AA