Senior Executive Assistant to Leadership Team

H2O America; San Jose (CA); On-site; USD 106,000 - 129,000; Full time

Job summary

San Jose Water Company is seeking an Executive Assistant to provide confidential senior‑level administrative support to the CA Leadership Team (CHRO, General Counsel, VP Regulatory Affairs, and VP Corporate Secretary). You will manage complex calendars, coordinate communications and travel, and ensure operational excellence in a fast‑paced environment.

Responsibilities include preparing documents and presentations, organizing files, arranging meetings and events, processing expense reports and

Qualifications

• High School Diploma or equivalent.
• 5+ years of increasingly responsible secretarial/office experience.
• Desirable secretarial or business training.
• Exceptional written and verbal communication skills.
• Excellent organizational and time management skills.
• Knowledge of MS Office Suite, record keeping, and filing.
• Typing 65 words per minute.
• Valid Driver's License.
• Willing to become a Notary Public.

Responsibilities

• Provides executive support and performs technical and administrative duties in support of senior leadership.
• Manages an active daily and long-term calendar including meetings, off-site events, and appointments.
• Screens and prioritizes incoming communications for timely responses.
• Prepares documents and presentations, maintains files and correspondence for meetings.
• Arranges complex travel plans, itineraries, and agendas as needed.
• Collaborates on event planning and coordination of company-wide events.
• Regularly coordinates with other Executive Support staff to support leadership initiatives.
• Builds relationships with internal staff, leaders, and stakeholders.
• Organizes and manages receipts and expenses; processes timecards.
• Composes confidential correspondence and handles sensitive information.
• Performs other duties or special projects; travel as needed.

Skills

Communication

Organization & time management

Typing 65 wpm

Driver's license

Notary Public (willing)

Education

High School Diploma

Secretarial or business training

Tools

Microsoft Office Suite

Records management / filing

Job description

San Jose Water Company is seeking an Executive Assistant to provide confidential senior‑level administrative support to the CA Leadership Team (CHRO, General Counsel, VP Regulatory Affairs, and VP Corporate Secretary). You will manage complex calendars, coordinate communications and travel, and ensure operational excellence in a fast‑paced environment.

Responsibilities include preparing documents and presentations, organizing files, arranging meetings and events, processing expense reports and