Executive Administrative Assistant to Leadership

The Salvation Army USA Central Territory; Grand Rapids (MI); On-site; USD 36,000 - 48,000; Full time

Job summary

The Salvation Army USA Central Territory is seeking an Administrative Assistant to support an officer/director through calendar management, meeting scheduling, and acting as a liaison with staff, visitors, and volunteers.

The role involves general office tasks, project support, handling inquiries, and serving as a gatekeeper for operational processes. Strong proficiency in Microsoft Office and confidentiality are essential.

Qualifications

• Must have a high school diploma, GED equivalency, or equivalent combination of education and experience.
• Must be at least 18 years old.
• 2+ years of executive administrative support experience or 3+ years of administrative experience.
• Excellent typing skills and computer operation, including knowledge of Microsoft Office Suite.

Responsibilities

• Coordinate calendars, scheduling meetings, and acting as liaison between officer/director and others.
• Provide timely communication, feedback and follow-up to staff, leadership, visitors, and volunteers.
• Arrange and coordinate meetings, appointments, visits, and business travel as needed, monitoring department calendars.
• Operate and troubleshoot new office technologies and maintain documents and files.

Skills

Confidentiality

Professionalism

Communication

Office software

Education

High school diploma or GED

18 years or older

2+ years executive administrative support or 3+ years administrative experience

Tools

Microsoft Office 365

Teams

SharePoint

Job description

The Salvation Army USA Central Territory is seeking an Administrative Assistant to support an officer/director through calendar management, meeting scheduling, and acting as a liaison with staff, visitors, and volunteers.

The role involves general office tasks, project support, handling inquiries, and serving as a gatekeeper for operational processes. Strong proficiency in Microsoft Office and confidentiality are essential.