Nonprofit Administrative & Front Desk Coordinator

The Salvation Army USA Central Territory; Wauwatosa (WI); On-site; USD 38,000 - 47,000; Full time

Job summary

The Salvation Army USA Central Territory is seeking an Administrative Assistant to provide clerical and practical support to the General Secretary and the Divisional Secretary for Strategy and Operations. The role manages reception, mail, and office supplies to support operations at DHQ in Wisconsin and Upper Michigan.

Responsibilities include calendar management, file maintenance, expense reporting, front desk supervision, notary duties, and coordinating events while ensuring smooth daily

Qualifications

• Requires High School Diploma or equivalent.
• Two years experience as Administrative Assistant to a high-level manager.
• Nonprofit setting experience preferred.

Responsibilities

• Receives calls and manages GS and DSSO calendars and mail.
• Maintains general files for GS and DSSO.
• Tracks monthly expense and mileage reports.
• Supervises front desk and mail room operations.
• Notary Public for official documents.
• Coordinates calendars and events; schedules DHQ devotions.
• Oversees office equipment maintenance and purchases.

Skills

Calendar management

Office administration

Notary Public

Event coordination

MS Outlook

Front desk management

Education

High School Diploma

Job description

The Salvation Army USA Central Territory is seeking an Administrative Assistant to provide clerical and practical support to the General Secretary and the Divisional Secretary for Strategy and Operations. The role manages reception, mail, and office supplies to support operations at DHQ in Wisconsin and Upper Michigan.

Responsibilities include calendar management, file maintenance, expense reporting, front desk supervision, notary duties, and coordinating events while ensuring smooth daily