Administrative Assistant & Office Operations Lead

The Salvation Army of Wisconsin & Upper Michigan; Wauwatosa (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

The Salvation Army of Wisconsin & Upper Michigan is seeking an Administrative Assistant to provide clerical support to the General Secretary (GS) and the Divisional Secretary for Strategy and Operations (DSSO). You will manage the GS/DSSO calendars, reception, mail, and office supplies to support divisional operations.

Responsibilities include coordinating scheduling, preparing expense/mileage reports, supervising front desk staff, and serving as Notary Public as needed in a nonprofit setting.

Qualifications

• Education: High School Diploma or equivalent.
• Experience: Two years as Administrative Assistant to a high-level manager or executive; nonprofit setting helpful.
• Event management experience is helpful.
• Notary Public for official documents as required.

Responsibilities

• Receives phone calls and manages the calendar and mail for GS and DSSO.
• Maintains general files for GS and DSSO.
• Assists with monthly expense reports and mileage reports.
• Supervises the building receptionist(s) and the front desk and mail room operations.
• Provides front desk coverage for breaks and receptionist absences.
• Oversees maintenance of copiers, fax machines, and mail room equipment; coordinates purchases and training.
• Orders and maintains consolidated inventory of office supplies.
• Creates/updates Divisional and Milwaukee County Calendars in Outlook and coordinates events to avoid conflicts.
• Obtains dates for pocket calendars and distributes calendars to DHQ and corps.
• Coordinates, communicates and updates schedule for weekly DHQ devotions.
• Keeps DHQ staff informed of building events, meetings, policies, and special conditions.
• Takes meeting minutes for assigned meetings, including Milwaukee County Coordinating Council.
• Serves as a Notary Public for official documents as required.

Skills

Administrative support

Notary Public

Education

High School Diploma or equivalent

Tools

Microsoft Outlook

Job description

The Salvation Army of Wisconsin & Upper Michigan is seeking an Administrative Assistant to provide clerical support to the General Secretary (GS) and the Divisional Secretary for Strategy and Operations (DSSO). You will manage the GS/DSSO calendars, reception, mail, and office supplies to support divisional operations.

Responsibilities include coordinating scheduling, preparing expense/mileage reports, supervising front desk staff, and serving as Notary Public as needed in a nonprofit setting.