Executive Admin to Leadership: Calendar & Projects

Omaha Kroc; Grand Rapids (MI); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health Care Benefits

Pension contributions

Paid Time Off

403(b) retirement plan

Employee discounts

Job summary

The Salvation Army Grand Rapids Kroc Center is seeking an Administrative Assistant to support an officer/director, manage calendars, schedule meetings, and serve as a gatekeeper for administrative tasks.

You will assist visitors, answer calls, process documents, and help with special projects, budgeting, and communications. Strong MS Office, confidentiality, and professional discretion are essential for success.

Qualifications

• Must have a high school diploma, GED equivalency, or equivalent combination of education and experience.
• Must be at least 18 years old
• 2+ years of executive administrative support experience or 3+ years of administrative experience
• Excellent typing skills and computer operation, including knowledge of Microsoft Office Suite.
• Learn and adhere to The Salvation Army Policies, practices, procedures, and culture.

Responsibilities

• Partners with the officer/director to effectively handle a wide variety of projects and tasks
• Provides timely communication, feedback and follow-up to staff, leadership, visitors, and volunteers
• Arranges and coordinates meetings, appointments, visits, and business travel as needed, monitoring department calendars
• Communicates and coordinates department activities with other departments and headquarters
• Supports and organizes special projects including logistics, event budgeting, and communications
• Operates and troubleshoots new office technologies
• Maintains Policy and Procedures manual in coordination with other department staff
• Provides orientation and training for new staff as requested
• Maintains and organizes documents and files; preparing written communications as requested
• Performs other duties as assigned.
• Provide administrative support to the senior Kroc Center Officer and corps officer for Congregational Life & Mission Integration
• Ministry programming assistance
• Handle all logistics and registration for sending adults and children to camp
• With limited direction, work from overall policies, goals, and budgetary limits, virtually self-supervising with direct accountability for final results.

Skills

Typing skills

Communication

Organization

Confidentiality

Professionalism

Education

High school diploma or GED

Tools

Microsoft Office 365

Teams

SharePoint

Job description

The Salvation Army Grand Rapids Kroc Center is seeking an Administrative Assistant to support an officer/director, manage calendars, schedule meetings, and serve as a gatekeeper for administrative tasks.

You will assist visitors, answer calls, process documents, and help with special projects, budgeting, and communications. Strong MS Office, confidentiality, and professional discretion are essential for success.