Executive Administrative Assistant – FC Operations & Events

Amazon Inc.; Omaha (NE); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Job summary

Amazon.com Services LLC is seeking an Administrative Assistant to support the General Manager and the Fulfillment Center Operations team. The role requires a highly organized, detail-focused individual who can manage confidential information and respond to changing priorities.

Responsibilities include expense reporting, scheduling, event planning, calendar management, travel arrangements, and cross-team communications across platforms.

Qualifications

• 1+ years of MS Office and computer-based work experience.
• 2+ years exec-level administrative support experience.
• 1+ year event planning or project management experience.
• High school diploma required.
• 40 hours/week with overtime as needed.
• Flexible schedule including weekends, nights, or holidays.
• Must be 18 years of age or older.
• Ability to lift up to 49 pounds.

Responsibilities

• Prepare and process expense reports for the General Manager and Senior Leaders.
• Maintain schedules and coordinate meetings/conferences for Fulfillment Center staff.
• Own conference room coordination and calendar management.
• Handle clerical duties: emails, documents, and presentations with graphics.
• Take meeting notes and draft agendas; assist with content curriculum creation.
• Arrange travel for executives including airfare and hotels.
• Assist with internal communications across multiple platforms and programs.
• Coordinate with outside vendors for FC upkeep and maintenance.
• Support time management and drive delivery of key milestones.
• Collaborate with Workforce Management, Recruiting, HR and other teams.

Skills

MS Office proficiency

Executive support experience

Event planning

Education

High school diploma or equivalent

Associate or Bachelor's Degree (preferred)

Tools

Microsoft Office

Job description

Amazon.com Services LLC is seeking an Administrative Assistant to support the General Manager and the Fulfillment Center Operations team. The role requires a highly organized, detail-focused individual who can manage confidential information and respond to changing priorities.

Responsibilities include expense reporting, scheduling, event planning, calendar management, travel arrangements, and cross-team communications across platforms.