GM Administrative Assistant

Amazon; Aurora (IL); On-site; USD 42,000 - 80,000; Full time

Job summary

An established industry player is seeking a highly organized Administrative Assistant to support the General Manager and operations team. This role is crucial for maintaining schedules, managing expense reports, and coordinating meetings. The ideal candidate will thrive in a dynamic environment, demonstrating excellent communication and organizational skills. This position offers a unique opportunity to contribute to a diverse and inclusive workplace while ensuring operational efficiency. If you are self-motivated and detail-oriented, this role could be the perfect fit for you, providing a platform to showcase your skills in a fast-paced setting.

Qualifications

• 1+ years of experience with Microsoft Office products.
• 2+ years of administrative support experience at an executive level.

Responsibilities

• Manage expense reports and maintain schedules for the General Manager.
• Conduct clerical duties including filing and preparing documents.

Skills

Microsoft Office

Event Planning

Analytical Skills

Communication Skills

Problem Solving

Education

High School Diploma or Equivalent

Associate’s Degree

Bachelor’s Degree

Job description

Job ID: 2904199 | Amazon.com Services LLC

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include:

Responsibilities Include:

1. Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
2. Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff.
3. Own and manage conference room coordination and room calendar management.
4. Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms.
5. Typing meeting notes, creating conference agendas and minor content curriculum creation.
6. Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed.
7. Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs.
8. Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center.
9. Run work-related errands as needed.
10. Think and plan ahead, delegate responsibilities appropriately and manage time effectively.
11. Compile team goals, track and help drive completion of key deliverables.
12. Management of complex calendars and scheduling with diplomacy and discretion.
13. Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC.
14. Serve as representative on department team-building activities and peer recognition.

BASIC QUALIFICATIONS

1. 1+ years of working with computers and Microsoft Office products and applications experience.
2. Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach.
3. High school or equivalent.
4. Work 40 hours/week, and overtime as required.
5. Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays.
6. Are 18 years of age or older.
7. 2+ years administrative support experience at an executive level.
8. 1+ year experience with event planning or project management.

PREFERRED QUALIFICATIONS

1. Ability to create graphs in MS Office products.
2. Associate’s or Bachelor’s Degree.
3. Strong analytical skills.
4. Excellent written and verbal communication skills.
5. Ability to learn organizational structure and the objectives of the team.
6. Strong organizational and communication skills and problem solving skills.
7. Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
8. Ability to communicate with a variety of constituent groups such as senior management, peers, and outside.

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit this link for more information.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $42,000/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit this link.

Posted: January 15, 2025 (Updated about 1 hour ago)