Executive Administrative Assistant to CTO & Managing Director

Talentify; Houston (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Talentify supports a broad range of administrative functions to meet firm and business unit needs. The Sr. Administrative Assistant provides executive-level secretarial support, prepares documents using MS Office and Acrobat, and manages calls, travel, and expenses with accuracy.

Applicants should have 5+ years of office experience, a preferred Bachelor’s degree, and strong communication and organizational skills to support senior leaders and the technology department.

Qualifications

• 5+ years administrative/professional office experience.
• Bachelor’s Degree preferred.
• Proficient in Microsoft Office 2010 (Word, Excel, PowerPoint) and Adobe Acrobat.
• Ability to multi-task with accuracy, prioritize work, and meet tight deadlines.
• High level of communication (oral and written) and organizational skills.
• Ability to learn new software packages quickly.

Responsibilities

• Heavy calendar management and collaboration with other Assistants across the firm.
• Lead meeting coordination and logistics planning for time-sensitive meetings and tasks.
• Maintain prep/debrief structure for senior leadership meetings and committees.
• Comprehensive travel management, travel logs, scheduling and analysis.
• Manage expense reports and invoice review/approval.
• Coordinate internal and external client meetings including meals and in-office logistics.

Skills

Multitasking

Communication skills

Organizational skills

Problem solving

Learning agility

Education

Bachelor’s degree preferred

Tools

Microsoft Office 2010

Adobe Acrobat

Job description

Talentify supports a broad range of administrative functions to meet firm and business unit needs. The Sr. Administrative Assistant provides executive-level secretarial support, prepares documents using MS Office and Acrobat, and manages calls, travel, and expenses with accuracy.

Applicants should have 5+ years of office experience, a preferred Bachelor’s degree, and strong communication and organizational skills to support senior leaders and the technology department.