Administrative Assistant III

Talentify; Houston (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Talentify supports a broad range of administrative functions to meet firm and business unit needs. The Sr. Administrative Assistant provides executive-level secretarial support, prepares documents using MS Office and Acrobat, and manages calls, travel, and expenses with accuracy.

Applicants should have 5+ years of office experience, a preferred Bachelor’s degree, and strong communication and organizational skills to support senior leaders and the technology department.

Qualifications

• 5+ years administrative/professional office experience.
• Bachelor’s Degree preferred.
• Proficient in Microsoft Office 2010 (Word, Excel, PowerPoint) and Adobe Acrobat.
• Ability to multi-task with accuracy, prioritize work, and meet tight deadlines.
• High level of communication (oral and written) and organizational skills.
• Ability to learn new software packages quickly.

Responsibilities

• Heavy calendar management and collaboration with other Assistants across the firm.
• Lead meeting coordination and logistics planning for time-sensitive meetings and tasks.
• Maintain prep/debrief structure for senior leadership meetings and committees.
• Comprehensive travel management, travel logs, scheduling and analysis.
• Manage expense reports and invoice review/approval.
• Coordinate internal and external client meetings including meals and in-office logistics.

Skills

Multitasking

Communication skills

Organizational skills

Problem solving

Learning agility

Education

Bachelor’s degree preferred

Tools

Microsoft Office 2010

Adobe Acrobat

Job description

Admin Asst, ETS

Job Description Summary

Supports a wide range of activities supporting firm and business unit needs, including administrative support.

Provides administrative and secretarial support to management teams or product areas. Uses business software applications to prepare correspondence, reports, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Arranges business travel, coordinates meeting arrangements and tracks and submits expenses.

Your Role

The Sr. Administrative Assistant will provide various technical and administrative support functions to the Managing Director, Chief Technology Officer (CTO) and the broader Technology department. The candidate will demonstrate an eagerness to learn, possess the skills and desire to ensure accuracy, and be a self-paced problem solver who is always looking for innovative ways to conduct business and serve our clients.

You Will Be Responsible For:

• Heavy calendar management and consistent collaboration with other Assistants across the firm
• Lead meeting coordination and logistics planning in partnership with other colleagues on time sensitive meetings and tasks
• Maintain structure and schedule of prep/debrief meetings for key senior leadership meetings and committees.
• Comprehensive travel management. Maintain travel log, schedule and analysis.
• Manage expense report and invoice review and approval
• Coordinate internal and external client meetings including meals and in-office logistics coordination

The Experience You Bring:

• 5+ years administrative/professional office experience
• Bachelor’s Degree preferred
• Sophisticated digital literacy in Microsoft Office 2010 (Word, Excel, PowerPoint) must be proficient in document management & creation with demonstrated ability to combine documents from all MS Office products & Adobe Acrobat
• Ability to multi-task with accuracy, prioritize work, and meet tight deadlines
• High level of communication skill (oral and written) and organizational skills
• Ability to learn new software packages as needed with the expectation to be proficient in a short amount of time

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.