Executive Administrative Assistant — Strategic Exec Support

First Interstate; Billings (MT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid Time Off

Child Care Assistance

Exercise reimbursement

Job summary

First Interstate in Billings, MT is seeking an experienced Administrative Assistant to support Executive Leadership. You will handle phone calls, calendar management, and prepare correspondence with confidentiality and professionalism.

The role requires strong MS Word/Excel/Outlook skills, excellent communication, and meticulous organization to manage multiple tasks for the executives and team on a daily basis.

Qualifications

• Typing speeds and accuracy with MS Word, Excel, PowerPoint, Access and Outlook.
• Strong written and verbal communication, and organisational abilities.
• Ability to multitask, meet deadlines, and work in a team.

Responsibilities

• Answer incoming phone calls and transfers; own the call and ensure customer care.
• Process executive mail; prepare, edit correspondence and documents.
• Provide administrative support and manage special projects for Executives.
• Coordinate meetings including attendance, AV, catering and materials.
• Ensure rooms and staff are prepared; monitor Executive initiatives.
• Provide front desk coverage and assist with meeting setup.
• Prepare reports and manage calendars for Executives.
• Handle data entry, filing, and expense reports.

Skills

Typing proficiency

MS Word

Excel

PowerPoint

Access

Outlook Calendar/Email

Organizational skills

Communication skills

Teamwork

Multi-tasking

Education

High School Diploma/GED

Associate's Degree or admin certification

4-6 years admin support experience

Job description

First Interstate in Billings, MT is seeking an experienced Administrative Assistant to support Executive Leadership. You will handle phone calls, calendar management, and prepare correspondence with confidentiality and professionalism.

The role requires strong MS Word/Excel/Outlook skills, excellent communication, and meticulous organization to manage multiple tasks for the executives and team on a daily basis.