Executive Admin Assistant – Leadership Support & PTO

First Interstate Bank; Billings (MT); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid time off

Child care assistance

Exercise reimbursement

Job summary

First Interstate Bank in Billings, MT is seeking an experienced executive assistant to support the Executive Leadership Team. The role handles calls, mail, correspondence, and special projects with a high level of confidentiality and attention to detail.

You will manage calendars, prepare reports, and coordinate meetings, AV, catering, and materials for executives while maintaining professionalism and timely communication.

Qualifications

• High School Diploma or GED required.
• Associate degree or admin professional certification preferred.
• 4-6 years of administrative support experience preferred.

Responsibilities

• Answer incoming calls and transfer to the right person; own the call.
• Prepare and edit correspondence, presentations and documents.
• Provide administrative support to Executives and special projects.
• Coordinate meetings and manage calendars; arrange venues and catering.
• Ensure meeting rooms are prepared and staff updated on initiatives.
• Handle front desk coverage and greet visitors.

Skills

Typing proficiency

Organization

Communication

Multitasking

Written/Verbal skills

Numerical/Data entry

Education

High School Diploma

Associate's Degree / admin certification

Tools

MS Word

Excel

PowerPoint

Access

Outlook

Job description

First Interstate Bank in Billings, MT is seeking an experienced executive assistant to support the Executive Leadership Team. The role handles calls, mail, correspondence, and special projects with a high level of confidentiality and attention to detail.

You will manage calendars, prepare reports, and coordinate meetings, AV, catering, and materials for executives while maintaining professionalism and timely communication.