Administrative Assistant I

Saliense Consulting LLC; Arlington (VA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO

Health insurance

401(k) plan

Parental leave

Professional development reimbursement

Job summary

Saliense Consulting LLC is seeking an experienced administrative professional to support Sector Management leadership, coordinating calendars, communications, and documentation in a secure environment.

The role requires a Bachelor’s degree, TS/SCI clearance, and at least 3 years of experience providing administrative and executive support, with strong MS Office skills and attention to detail.

Qualifications

• 3 years of experience providing administrative, operational, and executive-level assistance to Sector Management leadership.
• Proactively maintain and update sector membership rosters and distribution lists.
• Coordinate calendars, communication flow, and document management to support efficient operations.

Responsibilities

• Provide executive-level administrative support to Sector Management leadership.
• Coordinate calendars, meetings, and engagements; manage scheduling and logistics.
• Maintain logs, inventories, and documentation for sector engagement records.
• Acknowledge email inquiries within one hour during core business hours and keep logs up to date.
• Support urgent operational or national-level events with timely notes and coordination summaries.
• Prepare materials to facilitate efficient decision making and communications.

Skills

Executive support

Scheduling

Communication

Logistics coordination

Education

Bachelor's Degree

Tools

MS Office Suite

Job description

About this position

About Saliense

At Saliense, we are committed to fostering a culture of continuous learning and professional growth. Our employees are encouraged to take on challenging and meaningful work, with ample opportunities for career advancement. We offer competitive compensation and benefits, including:

• 20 Days PTO + 40 Hours of Paid Sick & Safe Time
• Health, Vision, Dental, and Life Insurance
• 401(k) with Tiered Match & 100% Vesting
• Parental Leave for Birthing and Non-Birthing Parents
• Professional Development Reimbursement Program

We believe in empowering our team members to achieve their professional goals while contributing to impactful projects that make a difference. Join us at Saliense and be part of a growing organization dedicated to innovation, collaboration, and excellence. Visit www.saliense.com to learn more.

There are many more - connect with us to get a preview of the full benefits package.

Required Experience:

• 3 years of experience providing administrative, operational, and executive-level assistance to Sector Management leadership to advance CISA’s sector-specific and cross-sector coordination activities and responsibilities.
• Proactively maintain and update sector membership lists, rosters, distribution lists, participation records, and associated documentation.
• Demonstrated track record of managing designated mailboxes, acknowledging email inquiries within one hour during core business hours, and maintaining inquiry logs and documentation.
• Hands-on experience maintaining logs and inventories supporting records tracking and retrieval for all sector engagement related documentation.
• Proven experience with coordinating and scheduling sector engagements, utilizing project management tools (minimally Microsoft Office Suite products) and methodologies to optimize logistics and resource allocation.
• Effectively support Sector Management leadership by coordinating calendars, communication flow, task tracking, document management, executive correspondence, and preparation of ready materials to facilitate efficient operations and decision making.
• Ability to develop and maintain monthly status reports documenting calendar coordination, document routing, correspondence volumes, and task tracking completion.
• Capable of providing logistical support, in a classified environment, for sector engagement meetings to include managing meeting registration, onsite meeting support, recording and capturing of meeting attendance, and thorough notetaking while adhering to security requirements.
• Available to provide accelerated administrative, documentation, and engagement support during urgent operational or national level events to ensure timely delivery of actionable information to Sector Management and SRMA leadership to include meeting notes and coordination summaries.

Qualifications:

• Education: Bachelor's Degree
• Clearance: TS/SCI