Administrative Assistant I

Saliense; Arlington (VA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

20 Days PTO

40 Hours Paid Sick Time

Health Insurance

Vision Insurance

Dental Insurance

Life Insurance

401(k) with Tiered Match

100% Vesting

Parental Leave

Professional Development Reimbursement

Job summary

Saliense in Arlington, VA seeks an experienced Administrative Assistant to support Sector Management and cross-sector coordination for CISA initiatives. You will manage calendars, compose executive correspondence, maintain records, and coordinate sector engagements.

The role requires proactive documentation, fast email response, and logistics support for urgent national events, with career growth and a robust benefits package.

Qualifications

• 3 years of experience providing administrative, operational, and executive-level assistance to Sector Management leadership.
• Proactively maintain and update sector membership lists, rosters, distribution lists, participation records, and associated documentation.
• Demonstrated track record of managing designated mailboxes, acknowledging email inquiries within one hour during core business hours, and maintaining inquiry logs and documentation.
• Hands-on experience maintaining logs and inventories supporting records tracking and retrieval for all sector engagement related documentation.
• Coordinating and scheduling sector engagements, utilizing project management tools and methodologies to optimize logistics and resource allocation.
• Support Sector Management leadership by coordinating calendars, communication flow, task tracking, document management, and preparation of ready materials.
• Develop and maintain monthly status reports documenting calendar coordination, document routing, correspondence volumes, and task tracking completion.
• Provide logistical support in a classified environment for sector engagement meetings, managing registration, onsite support, note-taking, and security adherence.
• Assist during urgent operational or national level events to ensure timely delivery of actionable information.

Responsibilities

• Coordinate calendars, communications, task tracking, and document management for Sector Management.
• Prepare executive materials and correspondence to facilitate efficient operations.
• Support sector engagements, including meeting logistics and attendance recording.
• Maintain logs, inventories, and status reports for ongoing sector activities.
• Provide rapid response to inquiries and ensure timely note-taking and coordination summaries.

Skills

Calendar coordination

Executive support

Notetaking

Document management

Logistics support

Meeting coordination

Project management tools

Microsoft Office

Tools

Microsoft Office Suite

Job description

At Saliense, we are committed to fostering a culture of continuous learning and professional growth. Our employees are encouraged to take on challenging and meaningful work, with ample opportunities for career advancement. We offer competitive compensation and benefits, including:

• 20 Days PTO + 40 Hours of Paid Sick & Safe Time
• Health, Vision, Dental, and Life Insurance
• 401(k) with Tiered Match & 100% Vesting
• Parental Leave for Birthing and Non-Birthing Parents
• Professional Development Reimbursement Program

We believe in empowering our team members to achieve their professional goals while contributing to impactful projects that make a difference. Join us at Saliense and be part of a growing organization dedicated to innovation, collaboration, and excellence. Visit www.saliense.com to learn more.

There are many more - connect with us to get a preview of the full benefits package.

Required Experience:

• 3 years of experience providing administrative, operational, and executive-level assistance to Sector Management leadership to advance CISA's sector-specific and cross-sector coordination activities and responsibilities.
• Proactively maintain and update sector membership lists, rosters, distribution lists, participation records, and associated documentation.
• Demonstrated track record of managing designated mailboxes, acknowledging email inquiries within one hour during core business hours, and maintaining inquiry logs and documentation.
• Hands-on experience maintaining logs and inventories supporting records tracking and retrieval for all sector engagement related documentation.
• Proven experience with coordinating and scheduling sector engagements, utilizing project management tools (minimally Microsoft Office Suite products) and methodologies to optimize logistics and resource allocation.
• Effectively support Sector Management leadership by coordinating calendars, communication flow, task tracking, document management, executive correspondence, and preparation of ready materials to facilitate efficient operations and decision making.
• Ability to develop and maintain monthly status reports documenting calendar coordination, document routing, correspondence volumes, and task tracking completion.
• Capable of providing logistical support, in a classified environment, for sector engagement meetings to include managing meeting registration, onsite meeting support, recording and capturing of meeting attendance, and thorough notetaking while adhering to security requirements.
• Available to provide accelerated administrative, documentation, and engagement support during urgent operational or national level events to ensure timely delivery of actionable information to Sector Management and SRMA leadership to include meeting notes and coordination summaries.