Executive Administrative Assistant – Scheduling & Coordination

Jefferson Health; United States; On-site; USD 38,000 - 61,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life and AD&D insurance

Short- and long-term disability

Flexible spending accounts

Retirement plans

Tuition assistance

Job summary

Jefferson Health is seeking an organized administrative assistant to support a middle-to-senior level office. Responsibilities include transcription, typing, record and file maintenance, mail distribution and telephone reception, and secretarial support for management.

The role requires familiarity with office software and effective communication. The ideal candidate has a high school diploma (Bachelor’s Degree preferred) and at least two years in an administrative role.

Qualifications

• High School Diploma required; Bachelor’s Degree preferred.
• Two years of experience in an administrative role preferred.
• Proficiency in secretarial skills and standard office software; PowerPoint knowledge is essential.

Responsibilities

• Interacts with coworkers, visitors, and staff following Jefferson values.
• Manages schedules, meetings, and prepares minutes and updates.
• Creates correspondence, memos, presentations and reports with accuracy and timeliness.
• Answers calls, greets visitors, screens communications and routes non-routine requests to appropriate staff.
• Schedules appointments and coordinates meetings and conferences.

Skills

Effective communication

Interpersonal skills

Customer service

Flexibility

Prioritization

Decision making

Attention to detail

Calendaring

Problem solving

Organizational knowledge

Education

High School Diploma

Bachelor’s degree preferred

Tools

PowerPoint

Job description

Jefferson Health is seeking an organized administrative assistant to support a middle-to-senior level office. Responsibilities include transcription, typing, record and file maintenance, mail distribution and telephone reception, and secretarial support for management.

The role requires familiarity with office software and effective communication. The ideal candidate has a high school diploma (Bachelor’s Degree preferred) and at least two years in an administrative role.