Strategic Executive Assistant for School of Pharmacy

Jefferson Health; Philadelphia (Philadelphia County); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Flexible spending accounts

Tuition discounts

Job summary

Jefferson Health in Philadelphia, PA seeks an Executive Assistant to support senior leadership in a fast-paced executive environment. You will manage calendars, communications, and project coordination with discretion and professionalism.

The role requires strong organizational and planning skills, ability to anticipate needs, and effective collaboration across teams. A Bachelor's degree and 3 years of administrative experience are preferred.

Qualifications

• 3 years of administrative experience supporting senior executives.
• Advanced proficiency with Microsoft Office Suite and collaboration tools.
• Strong judgment, confidentiality, and discretion in handling sensitive matters.

Responsibilities

• Manages executive calendars, prioritizes competing demands, and resolves scheduling conflicts.
• Serves as primary liaison for leaders, screening inquiries and following up on requests.
• Coordinates and supports executive-level meetings, prepares materials, captures minutes, and tracks action items.
• Prepares, reviews, and distributes correspondence, presentations, and reports with high accuracy and professionalism.
• Coordinates projects and program activities, tracking timelines and deliverables.
• Plans meetings, events, and training sessions, handling logistics and post-event follow-up.
• Maintains confidentiality of executive, organizational, and personnel information.
• Monitors administrative operations, including budget-related purchases and resource coordination.
• Greets visitors and represents the executive office with strong customer service.

Skills

Executive support

Complex scheduling

Communication

Discretion

Problem solving

Independent work

Time management

Education

Bachelor’s Degree

Tools

Microsoft Office

Outlook

PowerPoint

Job description

Jefferson Health in Philadelphia, PA seeks an Executive Assistant to support senior leadership in a fast-paced executive environment. You will manage calendars, communications, and project coordination with discretion and professionalism.

The role requires strong organizational and planning skills, ability to anticipate needs, and effective collaboration across teams. A Bachelor's degree and 3 years of administrative experience are preferred.