Medical Records Admin II - Detail-Oriented Clerk

Jefferson County; Jefferson (WI); On-site; USD 29,000 - 31,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision insurance

Life insurance

Health Savings Account

Deferred Compensation Program

Job summary

Jefferson County is seeking an Administrative Assistant II to provide comprehensive administrative support within the Administrative Services team. This role focuses on processing medical records, authorizations, and related documentation to support client services.

The position requires basic to intermediate clerical experience, attention to detail, and the ability to handle confidential information while maintaining compliance with policy and regulations.

Qualifications

• High school diploma or equivalent with 1–2 years' experience or an associate degree.
• Experience with redaction and releasing medical records as required.

Responsibilities

• Update, maintain, file, and scan medical records.
• Verify authorizations per agency policy and state/federal laws.
• Release medical records with proper redaction and fees.
• Create invoices for medical record release requests.
• Maintain closed files and manage retention/destruction as required.
• Perform general clerical and customer service duties (phones, greeting, mail).
• Prepare files for APNP appointments.
• Collect telehealth and medication consents and related documents.

Skills

Redaction of medical records

Clerical duties

Customer service

Phone greeting

Education

High school diploma or equivalent

Associate degree or equivalent

Job description

Jefferson County is seeking an Administrative Assistant II to provide comprehensive administrative support within the Administrative Services team. This role focuses on processing medical records, authorizations, and related documentation to support client services.

The position requires basic to intermediate clerical experience, attention to detail, and the ability to handle confidential information while maintaining compliance with policy and regulations.