Executive Administrative Assistant

Jefferson Health Plans; Philadelphia (Philadelphia County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical Insurance

Tuition Assistance

Retirement Plans

Job summary

Jefferson University Physicians in Philadelphia, PA, is seeking an organized administrative assistant to provide clerical and secretarial support to a mid-to-senior manager. You will handle transcription, correspondence, calendar management, meeting coordination, and travel arrangements, ensuring accuracy and timely delivery.

Responsibilities include greeting visitors, answering calls, preparing memos and presentations, and supporting ongoing project reporting.

Qualifications

• High School Diploma required; Bachelor’s Degree preferred.
• Two years of administrative experience preferred.
• Proficient with standard office software; PowerPoint required.

Responsibilities

• Transcribes and types records with accuracy.
• Manages project plans, scheduling and reporting requirements.
• Coordinates meetings and captures minutes.
• Creates correspondence, memos, presentations and reports.
• Answers incoming calls, greets visitors and directs them as appropriate.
• Screens communications; take and deliver accurate messages and route non-routine requests.
• Schedules appointments and conference logistics.

Skills

Communication skills

Calendar management

Meeting coordination

Transcription

Phone etiquette

Minute taking

Microsoft Office

Education

High School Diploma

Bachelor’s degree preferred

Tools

PowerPoint

MS Office Suite

Job description

Jefferson University Physicians in Philadelphia, PA, is seeking an organized administrative assistant to provide clerical and secretarial support to a mid-to-senior manager. You will handle transcription, correspondence, calendar management, meeting coordination, and travel arrangements, ensuring accuracy and timely delivery.

Responsibilities include greeting visitors, answering calls, preparing memos and presentations, and supporting ongoing project reporting.