OB/GYN Administrative Assistant – Center City, Scheduling & Meetings

Jefferson Health; Philadelphia (Philadelphia County); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical insurance (including Rx)

Tuition assistance

Retirement plans

Job summary

Jefferson Health is seeking an Administrative Assistant for the OB/GYN department in Center City Philadelphia. The role involves clerical duties, transcriptions, record maintenance, and providing secretarial support to a senior department leader.

The position requires a High School Diploma with preferred Bachelor's degree and at least two years of admin experience. Proficiency in PowerPoint and standard office software is essential, along with strong communication and organizational skills.

Qualifications

• High School Diploma required; Bachelor's degree preferred.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Interacts with coworkers, visitors, and other staff in line with Jefferson's values.
• Manages schedules, meetings, and minutes, with the ability to support complex ongoing meeting processes including capturing minutes and distributing updates and information.
• Creates correspondence, memos, presentations and/or reports ensuring accuracy and timeliness with completion.
• Answers incoming calls, greets visitors and guests, directing them as appropriate.
• Screen incoming communications; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Schedule appointments and coordinate arrangements for meetings and conferences.

Skills

Effective Communications

Interpersonal Relationships

Decision Making

Managing Multiple Priorities

Accuracy and Attention to Detail

Problem Solving

Education

High School Diploma

Bachelor's Degree preferred

Tools

PowerPoint

Office Software Suite

Job description

Jefferson Health is seeking an Administrative Assistant for the OB/GYN department in Center City Philadelphia. The role involves clerical duties, transcriptions, record maintenance, and providing secretarial support to a senior department leader.

The position requires a High School Diploma with preferred Bachelor's degree and at least two years of admin experience. Proficiency in PowerPoint and standard office software is essential, along with strong communication and organizational skills.