Senior Executive Assistant — School of Pharmacy

Jefferson Health; United States; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plans

Tuition assistance

Job summary

Jefferson Health in Philadelphia seeks an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. You will act as a strategic partner, managing complex scheduling, communications, and project coordination with discretion and professionalism.

The role requires excellent judgment and the ability to navigate a fast-paced executive office environment. You will greet visitors, prepare materials, coordinate meetings, and support departmental

Qualifications

• 3 years of administrative experience, preferably supporting senior executives or in an executive office.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.
• Strong organizational and prioritization skills with the ability to manage complex, competing demands and deadlines.
• Excellent written and verbal communication skills with senior leaders and external parties.
• Ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information.

Responsibilities

• Manages executive calendars, prioritizing competing demands and resolving scheduling conflicts.
• Serves as a primary liaison for assigned leaders, managing communications and follow-ups.
• Coordinates and supports executive-level meetings, including minutes and action tracking.
• Prepares and distributes correspondence, presentations, and reports with high accuracy and discretion.
• Coordinates projects and program activities for assigned leaders, tracking timelines and deliverables.
• Plans meetings, events, and trainings, including logistics and follow-up.

Skills

Executive support

Calendar management

Communications

Project coordination

Discretion

Confidentiality

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

Jefferson Health in Philadelphia seeks an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. You will act as a strategic partner, managing complex scheduling, communications, and project coordination with discretion and professionalism.

The role requires excellent judgment and the ability to navigate a fast-paced executive office environment. You will greet visitors, prepare materials, coordinate meetings, and support departmental