Strategic Executive Assistant to SVP, OB/GYN Chair

Jefferson Health; United States; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Prescription coverage

Dental insurance

Vision insurance

Life and AD&D insurance

Short/long-term disability

Flexible spending accounts

Retirement plans

Tuition assistance

Voluntary benefits

Job summary

Jefferson Health is seeking an Executive Assistant to a Senior Vice President to coordinate and manage executive scheduling, prepare business materials, and support meeting preparation. The role includes handling calls, greeting guests, and supporting day-to-day operations of the SVP's office.

Responsibilities extend to filing, calendar management, project support, and maintaining confidentiality with sensitive information. Strong organizational skills and attention to detail are essential.

Qualifications

• High School Diploma or GED required.
• 5 years in an administrative role.
• Effective communications and interpersonal skills.
• Service excellence in customer service concepts.
• Flexibility and adaptability to changing needs.
• Managing multiple priorities with discretion.

Responsibilities

• Coordinate SVP calendar, schedule appointments, and prioritize sensitive matters.
• Prepare and organize business materials and plans.
• Support day-to-day operations of the SVP’s office.
• Handle calls, greet guests, and direct inquiries to appropriate staff.
• Maintain electronic and paper filing, inventory, calendar, and recordkeeping.
• Prepare minutes, summaries, and presentations, and distribute updates.

Skills

Executive scheduling

Calendar management

Meeting support

Communications

Confidentiality

Multitasking

Education

Bachelor’s degree (preferred)

High School Diploma/GED

Tools

Microsoft Office

Job description

Jefferson Health is seeking an Executive Assistant to a Senior Vice President to coordinate and manage executive scheduling, prepare business materials, and support meeting preparation. The role includes handling calls, greeting guests, and supporting day-to-day operations of the SVP's office.

Responsibilities extend to filing, calendar management, project support, and maintaining confidentiality with sensitive information. Strong organizational skills and attention to detail are essential.